Microsoft 365 Word For Dummies

Name: Microsoft 365 Word For Dummies
Brand: Wiley
Price: 19.99 EUR
Availability: OnlineOnly

Dan Gookin(Autor*in)

Wiley (Verlag)

2. Auflage

Erschienen am 3. Januar 2025

563 Seiten

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978-1-394-29546-3 (ISBN)

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Inhalt

Introduction 1

About This Book 1

How to Use This Book 2

Foolish Assumptions 3

Icons Used in This Book 3

Where to Go from Here 4

Part 1: I'll Take Word for $100 5

Chapter 1: Word Origins. 7

Word of the Day 7

Starting Word, the program 8

Starting Word, the online version 8

Opening a document to start Word 9

Your First Word 10

Working the Word Start screen 11

Beholding Word's main screen 12

Navigating the ribbon 13

Showing and hiding the ribbon 14

Using Word on a touchscreen 15

Changing the document view 16

Viewing a document vertically or side-to-side 17

Making the document appear larger or smaller 17

Last Word 18

Quitting Word 18

Closing a document without quitting Word 19

Setting Word aside 20

Chapter 2: The Typing Chapter. 21

The New Hunt-and-Peck 21

Using the PC keyboard 22

Working the touch keyboard 23

Understanding the mouse pointer 24

Keyboard Do's and Don'ts 25

Following the insertion pointer 25

Whacking the spacebar 26

Backing up and erasing 26

Pressing the Enter key 27

Table of Contents iii

Stuff That Happens While You Type 27

Using text predictions 27

Watching the status bar 28

Observing page breaks 28

Working collapsible headers 29

Dealing with spots and clutter in the text 30

Understanding colorful underlines 30

Part 2: Your Basic Word 33

Chapter 3: Moving Around a Document 35

Scroll the Document 35

Working the vertical scroll bar 35

Using the horizontal scroll bar 37

Scrolling with the mouse wheel 37

Move the Insertion Pointer 38

Commanding the insertion pointer 38

Moving the insertion pointer in small increments 38

Moving from start to end 39

Return to the Previous Edit 40

Go to Wherever with the Go To Command 41

Chapter 4: Text Editing 43

Remove Text You Don't Want 43

Plucking out single characters 44

Deleting a word 44

Deleting more than a word 45

Paragraph Playtime 47

Setting hard and soft returns 47

Splitting a paragraph 48

Joining two paragraphs 49

Undo Mistakes with Undo Haste 49

Undoing the Undo command with Redo 50

Using the Repeat command 50

Chapter 5: Search for This, Replace It with That 51

Text Happily Found 51

Finding a tidbit o' text 52

Scouring your document with Advanced Find 53

Finding stuff you can't type 56

The Replace Part 58

Replacing text 58

Replacing formatting 59

Chapter 6: Blocks o' Text 61

Meet Mr Block 61

Mark a Block of Text 63

Using the keyboard to select text 63

Marking a block with the mouse 64

Using the F8 key to mark a block 65

Blocking the whole dang-doodle document 66

Deselecting a block 66

Block Manipulation 67

Copying a block 68

Moving a block 68

Setting the pasted text format 69

Using the mouse to copy or move a block 70

Viewing the Clipboard 71

Chapter 7: Spell It Write 73

Check Your Spelling 73

Fixing a misspelled word 74

Dealing with incorrectly flagged words 75

AutoCorrect in Action 76

Undoing an AutoCorrect correction 76

Creating a new AutoCorrect entry 77

Adjusting AutoCorrect settings 78

Grammar Be Good 79

All-at-Once Document Proofing 80

Reviewing all those errors 80

Rechecking a document 81

Document Proofing Settings 82

Editing the custom dictionary 82

Disabling automatic proofing 83

Hiding all proofing errors in a document 83

Dealing with Word's refusal to spell-check 84

Chapter 8: Documents New, Saved, and Opened 85

Some Terms to Get Out of the Way 85

Behold! A New Document 86

Save Your Stuff! 87

Saving a document for the first time 88

Dealing with document-save errors 90

Saving or updating a document 90

Saving automatically on OneDrive 91

Forgetting to save before you quit 91

Open a Document 92

Using the Open command 92

Opening one document inside another 94

Recover a Draft 95

Chapter 9: Publish Your Document 97

Your Document on Paper 97

Previewing before printing 98

Printing the entire dang doodle document 98

Printing a specific page 100

Printing a range of pages 101

Printing on both sides of the page 102

Printing odd- and even-numbered pages 102

Printing a block 103

Printing more than one copy of something 104

Choosing another printer 104

Canceling a print job 105

Electronically Publishing Your Document 105

Preparing a document for publishing 105

Making a PDF 106

Exporting your document 107

Part 3: Fun with Formatting 109

Chapter 10: Character Formatting 111

Text Formatting Techniques 111

Basic Text Formats 112

Setting a font 113

Applying character formats 114

Text Transcending Teensy to Titanic 115

Setting the text size 116

Nudging text size 116

More Colorful Text 117

Coloring the text 117

Shading the background 118

Change Text Case 119

Clear Character Formatting 119

Behold the Font Dialog Box 120

Chapter 11: Paragraph Formatting 123

Paragraph Formatting Rules and Regulations 124

Formatting a paragraph 124

Locating the paragraph formatting commands 125

Justification and Alignment 126

Line up on the left! 126

Everyone center! 126

Line up on the right! 127

Line up on both sides! 127

Make Room Before, After, or Inside Paragraphs 128

Setting the line spacing 128

Making space between paragraphs 129

Paragraph Indentation Madness 130

Indenting the first line of a paragraph 130

Making a hanging indent (an outdent) 131

Indenting a whole paragraph 132

Using the ruler to adjust indents 133

Chapter 12: Tab Formatting 135

Once Upon a Tab 135

Viewing the invisible tab characters 136

Seeing tab stops on the ruler 137

Using the ruler to set tab stops 138

Using the Tabs dialog box to set tabs 138

The Standard Left Tab Stop 140

Creating a basic tabbed list 140

Creating a 2-tab paragraph-thing 141

The Center Tab Stop 143

The Right Tab Stop 144

Making a right-stop, left-stop list 144

Building a 2-column right-stop list 145

The Decimal Tab 146

The Bar Tab 147

Fearless Leader Tabs 148

Tab Stop, Begone! 150

Chapter 13: Page Formatting 151

Describe That Page 151

Setting page size 152

Changing orientation (landscape or portrait) 152

Setting the page margins 153

Using the Page Setup dialog box 154

Page Numbering 156

Adding an automatic page number 156

Starting with a different page number 158

Numbering with Roman numerals 159

Removing page numbers 159

New Pages from Nowhere 160

Starting text on a new page 160

Inserting a blank page 161

Page Background Froufrou 161

Coloring pages 161

Printing colored pages 162

Adding a watermark 163

Chapter 14: Section Formatting 165

A Document Sliced into Sections 166

Reviewing section types 167

Creating a new section 167

Using sections 168

Removing a section break 169

That First Page 169

Adding a cover page 170

Inserting a cover page manually 170

Headers and Footers 171

Using a preset header or footer 171

Creating a custom header or footer 172

Working with multiple headers and footers 175

Removing a header or a footer 177

Chapter 15: Style Formatting 179

The Big Style Review 179

Locating styles in Word 180

Applying a style 182

Identifying the current style 182

Removing style formatting 183

Make Your Own Styles 183

Creating a style 184

Using the Create New Style from Formatting dialog box 185

Modifying a style 187

Assigning a shortcut key to a style 187

Deleting a style 188

Style Tips and Tricks 189

Changing the Normal style 189

Creating heading styles 190

Customizing the Style Gallery 191

Chapter 16: Template and Themes Formatting 193

Instant Documents with Templates 194

Using a template to start a new document 194

Changing a document's attached template 196

Templates of Your Own 197

Building a template from an existing document 197

Modifying a template 198

The Theme of Things 199

Applying a document theme 200

Modifying or creating a theme 201

Chapter 17: Everything Drawer Formatting. 203

Weird and Fun Text Effects 203

Steal This Format! 205

Automatic Formatting 206

Enjoying automagical text 206

Formatting tricks for paragraphs 209

Undoing an AutoFormat 210

Center a Page, Top to Bottom 210

Part 4: Spruce Up a Dull Document 213

Chapter 18: They're Called Borders 215

The Basics of Borders 216

Putting borders around a paragraph 217

Boxing multiple paragraphs 218

Removing borders 218

The Borders and Shading Dialog Box 218

Creating a fancy title 219

Boxing text 220

Applying a page border 221

Stick a Thick Line Between Paragraphs 222

Chapter 19: Able Tables 223

Set a Table in Your Document 223

Working with tables in Word 223

Creating a table 224

Converting a table to text 228

Deleting a table 228

Text in Tables 229

Typing text in a table 229

Selecting in a table 230

Aligning text in a cell 230

Table Modification 231

Adding or removing rows or columns 231

Adjusting row and column size 232

Merging cells 232

Splitting cells 233

Making the table pretty 233

Adding a table caption 234

Chapter 20: Columns of Text 235

All about Columns 235

Making two-column text 237

Building a trifold brochure 238

Giving up on columns 239

Column Tricks 239

Changing column formats 239

Placing a column break 240

Chapter 21: Lots of Lists 243

Lists with Bullets and Numbers 243

Making a bulleted list 244

Numbering a list 244

Creating a multilevel numbered list 245

Numbering lines on a page 246

Document Content Lists 247

Creating a table of contents 247

Building an index 248

Adding a list of figures 250

Footnotes and Endnotes 251

Chapter 22: Here Come the Graphics 253

Graphical Goobers in the Text 254

Copying and pasting an image 255

Plopping down a picture from a file 255

Slapping down a shape 256

Sticking things into a shape 257

Using WordArt 257

Image Layout 258

Wrapping text around an image 259

Floating an image 260

Keeping an image with a paragraph 260

Image Editing 260

Resizing an image 261

Cropping an image 261

Rotating an image 262

Changing an image's appearance 263

Image Arrangement 263

Moving an image hither and thither 263

Aligning graphics 264

Shuffling images front or back 265

Grouping images 265

Chapter 23: Insert Tab Insanity 267

Characters Foreign and Funky 267

Nonbreaking spaces and hyphens 268

Typing characters such as Ü, Ç, and Ñ 268

Inserting special characters and symbols 269

Spice Up a Document with a Text Box 270

Fun with Fields 271

Understanding fields 271

Adding some useful fields 272

Updating a field 274

Changing a field 274

Viewing a field's raw data 274

Deleting fields 274

The Date and Time 275

Adding the current date or time 275

Using the PrintDate field 276

Part 5: Famous Last Words 277

Chapter 24: Multiple Documents, Windows, and File Formats 279

Multiple Document Mania 279

Viewing multiple documents 280

Showing a single document in multiple windows 281

Using the old split-screen trick 282

Word Origins

IN THIS CHAPTER

Starting Word

Deciphering the Word screen

Understanding the ribbon

Viewing a document

Zooming in and out

Quitting Word

Minimizing Word

Before you get too far into word processing, keep in mind that the pencil is truly the ultimate writing tool. Its application is obvious. It's easy to use, it's wireless, and it features an eraser - the original Undo command. This information is presented in the seminal book Pencils For Dummies, which weighs in at a hefty six-and-a-half pages.

This book is far longer than Pencils For Dummies. The reason is that Microsoft Word is a far more powerful and sophisticated tool than your typical Ticonderoga #2. Though, as a bit of trivia, when Microsoft Word made its debut in 1983, one of the more popular word processing programs at the time was called Electric Pencil.

Word of the Day

Today's word is Start. Yesterday's word was Run. Tomorrow's word is Launch.

These terms all describe how to begin your word processing day with Microsoft Word. Even so, the method by which you coax Word into existence depends upon what you want to do with the program.

Obviously, you can't use Word unless your computer is on and toasty.
Please don't put toast into your computer.
Word can be obtained as its own program, which is part of the Microsoft Office suite of programs, or as a subscription to the Microsoft 365 service.
The computer version of Word dwells on your PC's mass storage device, where it labors as a program, like so many others.
The online version of Word abides ethereally on the Internet. Yes, the Internet must be available for you to access this version, though you can do so from a mobile device as well as from a computer.
Ensure that you sport a proper posture as you write. Your wrists should be even with your elbows. Your head should tilt down only slightly, though it's best to look straight ahead. Keep your shoulders back and relaxed. Uncross your toes.

Starting Word, the program

As a program on your computer, Word is nothing special. It's started like any other program, even those not used by great writers such as Tolstoy, Stein, and Faulkner. Follow these same steps as those authors writing their immortal texts:

Tap the Windows key on the keyboard.

The Windows key sits squat between the left Ctrl and Alt keys on the keyboard. The key may be adorned with the Windows logo icon or the keyboard manufacturer's icon.

Upon success, the Start menu pops up.
Type word.

As you type, programs matching word appear on the Start menu. The program you desire is titled Word, with the subtitle App. Yes, App is the program's last name.
Choose the Word app to start the program.

Watch in amazement as the program unfurls upon the screen.

Starting Word, the online version

The web-based version of Word works best when you're already familiar with the program version. This pale version of the program is available at this address:

office.com/launch/word

POKING A PIN IN THE WORD PROGRAM

I use Word every dang doodle day. To make its initiation easy when inspiration strikes, I pin the Word program's icon to the taskbar (in Windows 10) or the Start menu (in Windows 11). This pin draws no blood, but instead permanently affixes the program's icon in a handy location from whence it can be started quickly.

To pin Word, follow Steps 1 and 2 in the earlier section "Starting Word, the program." Below the Open item that appears, you find two other actions: Pin to Start and Pin to Taskbar. (If you don't see these items in Windows 10, click the chevron to expand the list of actions.)

When you pin the Word icon to the Start menu, it's readily accessible each time you pop up the Start menu.

Pinning the icon to the taskbar means the icon always appears on the taskbar, at the bottom of the screen.

Clicking the Word icon from its pinned location starts the program instantly, which gets you writing more quickly, before those lingering thoughts escape from your head.

If you aren't already signed into your Microsoft account, you'll be pestered to do so. After identifying yourself to the digital warden, you see the online version of the Word Start screen. See the later section "Working the Word Start screen."

The online version of Word is limited from the full power of the Word program. Differences are ridiculed throughout this book.
You need a Microsoft 365 account to use the online version of Word.
Word online grants you access to the documents saved to your OneDrive folder. OneDrive is Microsoft's cloud application, providing access to your files over the Internet. Microsoft badly wants you to use OneDrive and will pester you about it endlessly.

Opening a document to start Word

Word spawns documents like hens spawn eggs. Open an egg and you see breakfast. Open a Word document and you see the Word program with the document presented inside, ready for action - no cooking required.

To open a document and start Word, obey these steps:

Locate the document icon.

Use your Windows kung fu to open the proper folders and hunt down a Word document icon, as shown in the margin.

Online, browse your OneDrive folder for Word document icons, though the icon image is often replaced with a thumbnail image showing the document's teeny-tiny contents.
Double-click the icon.

On OneDrive, a single click is all you need.

The document is opened and presented on the screen, ready to sate your writing whims.

You use Word to create documents. These are saved to storage on your computer or on the cloud. Details are offered in Chapter 8.
Documents you create on the cloud stay there - unless you have the cloud app (such as OneDrive) installed on your computer. In this configuration, the cloud files are also available on your computer. Likewise, files you save to the cloud storage folder (or one of its subfolders) on your computer are also available on the cloud, and you can use the online version of Word to abuse them.
The document's name is assigned when it's first saved. Use this name to determine the document's contents - providing that it was properly named when first saved.
Documents are files. They exist separately from the Word program, saved individually on the computer's storage media. As such, they are managed by Windows. To organize, manage, and find lost documents, you use Windows, not Word.

Your First Word

As a program, Word presents itself on the screen in a window adorned with various gadgets and goobers designed to assist or thwart you in the writing process. If you've been victimized by computers for some time, this presentation should be familiar to you, though some items may be new or odd. After all, if every program worked the same, people would be far happier using computers, and such a notion chills me.

Working the Word Start screen

Word begins its existence by thrusting forward a Start screen, illustrated in Figure 1-1.

FIGURE 1-1: The Word Start screen.

The advantage of the Start screen is that it shows recently opened documents. If you want to pick up working where you left off, choose a document from the items listed (refer to Figure 1-1).

To start a new document - that foreboding fresh sheet of digital paper - click the Blank Document button.

Recently used templates also appear in the list, allowing you to start a new document with styles, text, and stuff ready for you to work.

After making your choice, all excuses are gone. Time to start writing.

A template is a document that contains preset elements, such as formatting, styles, text, and possibly graphics. Use a template to help you start a common type of document, such as a résumé, a report, or an angry letter to the editor. See Chapter 16.
Pinned documents are those you want to keep in the list shown on the Start screen, such as a recipe you're working on to make it more digestible. Choose the Pinned tab (refer to Figure 1-1) to see the list. Chapter 8 coughs up details on pinning a document.
The Word Start screen doesn't appear when you open a document to start Word, as foretold in the earlier section "Opening a document to start Word."
You can disable the Start screen so that Word always opens with a blank document. Chapter 33 discloses the secret. The Start screen cannot be disabled in Word's web version.
The Word Start screen appears only when you first start the Word program. It doesn't appear every dang time you start a new document while using the program.

Beholding Word's main...

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