Show Me QuickBooks 2005

Introduction.

1. Setting Up Your Company with the EasyStep Interview.

Introduction.

Installing QuickBooks.

Registering QuickBooks.

Setting Up QuickBooks in a Multiuser Office.

Transferring Data from Earlier Versions of QuickBooks.

Transferring Data from Quicken.

Practicing with the Sample Company Files.

Entering Company Data.

Entering a Start Date.

Stopping and Restarting the Interview.

Setting Up Income Accounts.

Setting Up Expense Accounts.

Setting Up Service Items.

Setting Up Non-Inventory Part Items.

Setting Up Other Charge Items.

Setting Up Inventory Part Items.

Setting Up Customers.

Setting Up Vendors.

Setting Up Credit Card Accounts.

Setting Up Loans.

Entering Opening Balances.

2. Setting Up and Using Payroll Features.

Introduction.

Setting Payroll and Employee Preferences.

Setting Up Employees.

Setting Up Employee Payroll Information.

Setting Up Employee Payroll Taxes.

Setting Up Sick and Vacation Benefits.

Entering Year-to-Date Payroll Amounts.

Setting Up Payroll Deductions.

Selecting Employees for Payroll Preparation.

Entering Paycheck Information.

Using Timer Information with QuickBooks Payroll.

Printing Paychecks.

Using Direct Deposit.

Creating Employer Payroll Reports.

Paying Payroll Taxes with Form 941.

Paying Federal Unemployment Compensation Taxes with Form 940.

Preparing W-2 Forms.

Issuing W-3 Forms.

Setting Up Independent Contractors for 1099 Forms.

Setting 1099 Preferences.

Issuing 1099 Forms.

Outsourcing Payroll.

3. Adding or Changing Information After the Interview Is Completed.

Introduction.

Setting General Preferences.

Setting Desktop View Preferences.

Sorting Lists.

Displaying Lists on Forms.

Adding Accounts.

Using Account Numbers

Adding Customers.

Displaying Detailed Customer Information.

Adding Vendors.

Adding Items in the List Window.

Adding Information "On-the-Fly".

Moving Items on a List.

Creating Subitems.

Editing Information on a List.

Hiding Entries on Lists.

Deleting Entries on a List.

Merging Entries on a List.

Printing Lists.

Searching for Transactions.

Generating a QuickReport.

Setting Accounting Preferences.

4. Invoicing and Collecting Income.

Introduction.

Setting Sales and Customers Preferences.

Creating an Invoice.

Previewing Invoices.

Printing a Single Invoice.

Printing a Batch of Invoices.

Emailing an Invoice.

Charging Expenses to a Customer.

Setting Finance Charge Preferences.

Creating a Monthly Statement.

Setting Send Forms Preferences.

Tracking Accounts Receivable.

Receiving Payments for Invoices.

Issuing a Credit or Refund.

Receiving Cash.

Making Bank Deposits.

Receiving Advances, Retainers, and Down Payments.

Issuing Discounts.

Viewing Unpaid Invoices Report.

Creating a Collection Letter.

Recording Bad Debts.

5. Making Purchases and Recording Payments.

Introduction.

Setting Purchases and Vendors Preferences.

Using Purchase Orders.

Viewing Items on Purchase Orders.

Viewing Vendor Information.

Receiving Goods.

Receiving a Partial Order.

Viewing Unpaid Bills Reports.

Paying Bills.

Taking Discounts.

Editing Bill Payments.

Deleting Bill Payments.

Setting Checking Preferences.

Writing Checks.

Printing Checks.

Voiding Checks.

Using the Check Register

Creating Purchase Reports.

6. Collecting and Paying Sales Tax.

Introduction.

Setting Sales Tax Preferences.

Creating a Sales Tax Item.

Creating a Sales Tax Group.

Charging Sales Tax to Customers.

Establishing Tax Status of Inventory Items

Selling Tax Exempt Items.

Selling Items to Tax Exempt Customers.

Producing Monthly Sales Tax Reports.

Paying Sales Tax.

Taking a Discount for Early Payment.

7. Using Time-Saving Features.

Introduction.

Memorizing Transactions.

Memorizing a Group of Transactions.

Using Memorized Transactions.

Scheduling Recurring Transactions.

Changing Memorized and Scheduled Transactions.

Removing Memorized Transactions.

Setting Reminders Preferences.

Using Reminders.

8. Job Cost Estimating and Tracking.

Introduction.

Setting Jobs and Estimate Preferences.

Setting Up a Job.

Using the Job Status Feature.

Using the Job Type Feature.

Using the Job Dates Feature.

Using the Job Description Feature.

Creating an Estimate.

Invoicing Against an Estimate.

Revising Estimates.

Creating a Work in Progress Report.

9. Tracking Time.

Introduction.

Setting Time Tracking Preferences.

Installing the Timer.

Installing the Timer on a Remote Machine.

Exporting Information to the Timer.

Creating a New Timer File.

Creating a Timed Activity.

Using the Timer.

Sending Timer Data to QuickBooks.

Opening Timer Data in QuickBooks.

Viewing Timer Transactions.

Editing Timer Transactions.

Billing Time from the Timer to the Customer.

Backing Up and Condensing Timer Data.

Restoring Backed-Up and Condensed Timer Data.

10. Miscellaneous QuickBooks Features.

Introduction.

Setting Spelling Preferences.

Creating a Budget.

Producing Budget Reports.

Setting Up Classes.

Displaying a Class List.

Using Multiple Classes on One Form.

Reporting on Classes.

Creating Payment Terms.

Customizing Forms-Editing Existing Forms.

Customizing Forms-Creating a New Form.

Making Journal Entries.

Using the Audit Trail.

Using the QuickBooks Remote Access Feature.

Creating Mailing Labels.

11. Using QuickBooks Online.

Introduction.

Setting Service Connection Preferences.

Setting Up Your QuickBooks Internet Connection.

Activating Your Online Bank Account.

Retrieving QuickStatements (Online Bank Statements).

Matching Transactions.

Making Online Payments.

Canceling Online Payments.

Sending Online Messages.

Transferring Money Between Accounts.

Getting Reports of Online Transactions.

Using the QuickBooks Website.

Using the Internet Version of QuickBooks.

12. Preparing Income Tax Returns.

Introduction.

Choosing the Correct Income Tax Form.

Assigning Tax Lines.

Using the Income Tax Summary Report.

Using the Income Tax Detail Report.

Making Estimated Tax Payments.

Creating a Tax Return.

13. Security.

Introduction.

Backing Up Your QuickBooks Company File.

Restoring Backed-Up Information.

Using the QuickBooks Online Backup Service.

Setting Up the Administrator.

Adding Users.

Editing User Access.

Removing Users.

Closing Financial Records at Year-End.

Creating a Closing Date Exception Report.

14. Using Inventory Features.

Introduction.

Activating Inventory.

Setting Up Inventory Items.

Adding to Your Inventory.

Editing Inventory Items.

Creating an Inventory Group.

Setting Up Reminders to Replenish Your Inventory.

Preparing Inventory Reports.

Counting Your Inventory.

Adjusting Inventory Quantities.

Adjusting the Price of Inventory.

15. Recording Your Assets.

Introduction.

Reconciling to Your Bank Statement.

Recording Automatic Teller Withdrawals.

Tracking Petty Cash.

Receiving Credit Card Payments.

Recording Deposits As Assets.

Purchasing Fixed Assets.

Entering Depreciation.

Selling Fixed Assets.

16. Recording Owners' Equity.

Introduction.

Understanding the Opening Balance Equity Account.

Recording Owners' Draws.

Entering Prior Period Adjustments.

Viewing Contents of Retained Earnings Account.

17. Recording Liabilities.

Introduction.

Managing Accounts Payable.

Recording Payroll Tax Accruals.

Setting Up Credit Card Accounts.

Accounting for Deposits or Retainers.

Recording Loans.

Using the QuickBooks Loan Manager.

Recording Loan Payments.

18. Preparing the Top Ten QuickBooks Reports.

Introduction.

Setting Reports and Graphs Preferences.

Preparing an Income Statement.

Preparing a Balance Sheet.

Preparing a Trial Balance.

Preparing a General Ledger Report.

Preparing a Budget Report.

Preparing a Sales Tax Liability Report.

Preparing a Payroll Liability Report.

Preparing an Accounts Receivable Aging Summary Report.

Preparing a Job Progress Report.

Preparing an Accounts Payable Aging Detail Report.

Customizing Reports.

Memorizing a Customized Report.

Index.