GO! with Microsoft Office
Outlook 2007 Comprehensive
Preface
Why I Wrote This Series
Visual Walk-Through
Chapter 1 Introduction to Outlook 2007 and E-mail
Objective 1 Start and Navigate Outlook
Activity 1.1 Starting Outlook
Activity 1.2 Exploring Outlook Using the Navigation Pane
Activity 1.3 Exploring Outlook Using the Folder List
Activity 1.4 Identifying and Displaying Menus, Toolbars, ScreenTips, and the To Do Bar
Objective 2 Compose and Send E-mail
Activity 1.5 Creating a Profile
Activity 1.6 Configuring Outlook for Sending and Receiving Messages
Activity 1.7 Creating a New E-mail Message
Activity 1.8 Sending a Message and Checking the Outbox
Objective 3 Read and Respond to E-mail Messages
Activity 1.9 Importing Messages to the Inbox
Activity 1.10 Opening, Navigating, and Closing an E-mail Message
Activity 1.11 Opening a Message with an Attachment
Activity 1.12 Replying to an E-mail Message
Activity 1.13 Forwarding an E-mail Message
Activity 1.14 Sending an Attachment and Deleting Text in a Message
Objective 4 Use Mail Options and Signatures
Activity 1.15 Flagging Messages and Formatting Text
Activity 1.16 Using the Spell Checker
Activity 1.17 Modifying Message Settings and Delivery Options
Activity 1.18 Creating and Adding Signatures for Messages
Activity 1.19 Editing a Signature
Activity 1.20 Discontinuing or Deleting a Signature
Objective 5 Manage E-mail
Activity 1.21 Finding E-mail Messages
Activity 1.22 Sorting and Organizing Inbox Messages
Activity 1.23 Printing Messages
Activity 1.24 Deleting Messages
Objective 6 Use Outlook Help and Close Outlook
Activity 1.25 Using Outlook Help
Summary
Key Terms in This Chapter
Concepts Assessments
Skills Review
Mastering Outlook
Problem Solving
GO! with Help
Chapter 2 Using Contacts and Tasks
Objective 1 Create Contacts
Activity 2.1 Exploring Contacts
Activity 2.2 Importing Contacts into Your Contacts Folder
Activity 2.3 Creating Contacts
Objective 2 Use Contacts with E-mail
Activity 2.4 Sending an E-mail Message to a Contact
Activity 2.5 Creating a Contact from an E-mail Message
Objective 3 Edit Contacts
Activity 2.6 Editing a Contact
Activity 2.7 Adding Detail to a Contact
Objective 4 Manage Distribution Lists
Activity 2.8 Creating a Distribution List
Activity 2.9 Using a Distribution List
Activity 2.10 Modifying a Distribution List
Objective 5 Organize Contacts
Activity 2.11 Creating Categories in Outlook
Activity 2.12 Assigning Contacts to Categories
Activity 2.13 Changing the View of the Contacts List
Activity 2.14 Sorting the Contacts List by Category and Field
Activity 2.15 Searching for Contacts
Objective 6 Manage Contacts
Activity 2.16 Creating a Personal Folder for Contacts
Activity 2.17 Saving a Contact in a Different File Format
Activity 2.18 Printing Contacts
Activity 2.19 Deleting Contacts and Restoring Default Settings
Objective 7 Create and Update Tasks
Activity 2.20 Creating Tasks
Activity 2.21 Changing and Updating Tasks
Activity 2.22 Creating a Recurring Task
Objective 8 Manage Tasks
Activity 2.23 Viewing Tasks
Activity 2.24 Sorting the To-Do List
Activity 2.25 Printing Tasks
Activity 2.26 Deleting Tasks and Restoring Default Settings
Summary
Key Terms in This Chapter
Concepts Assessments
Skills Review
Mastering Outlook
Problem Solving
GO! with Help
Chapter 3 Using the Calendar
Objective 1 Navigate the Calendar
Activity 3.1 Exploring the Calendar
Activity 3.2 Creating a Personal Calendar Folder
Objective 2 Schedule Appointments
Activity 3.3 Adding Appointments in the Appointment Area
Activity 3.4 Adding Appointments Using the Appointment Form
Activity 3.5 Scheduling Recurring Appointments
Activity 3.6 Using Reminders
Objective 3 Edit Appointments
Activity 3.7 Editing an Appointment in the Appointment Area
Activity 3.8 Moving Appointments
Activity 3.9 Opening an Appointment
Objective 4 Work with Events
Activity 3.10 Scheduling Events
Activity 3.11 Scheduling an Annual Event
Objective 5 Organize and Customize the Calendar
Activity 3.12 Assigning Descriptive Names to Categories
Activity 3.13 Assigning Appointments to Categories
Activity 3.14 Changing the Calendar View
Objective 6 Manage a Calendar
Activity 3.16 Configuring and Viewing Calendar Print Options
Activity 3.17 Printing Calendar Information
Activity 3.18 Deleting Calendar Information
Summary
Key Terms in This Chapter
Concepts Assessments
Skills Review
Mastering Outlook
Problem Solving
GO! with Help
Chapter 4 Planning Meetings
Objective 1 Publish Free/Busy Information
Activity 4.1 Exploring the Free/Busy Schedule
Activity 4.2 Publishing Your Free/Busy Schedule
Activity 4.3 Accessing the Free/Busy Information of Others
Objective 2 Schedule a Meeting
Activity 4.4 Importing Contacts and Copying Pathname Information
Activity 4.5 Planning a Meeting
Activity 4.6 Adding Meeting Attendees
Activity 4.7 Removing Meeting Attendees
Activity 4.8 Checking the Response Status
Objective 3 Respond to Meeting Requests
Activity 4.9 Importing Meeting Invitations into Your Inbox Folder
Activity 4.10 Accepting and Declining Meeting Invitations
Activity 4.11 Replying with a Tentative Status
Activity 4.12 Proposing a New Meeting Time
Objective 4 Schedule an Office Resource
Activity 4.13 Setting Up an Office Resource
Activity 4.14 Reserving a Resource for a Meeting
Objective 5 Manage Meeting Information
Activity 4.15 Printing Meeting Information
Activity 4.16 Deleting Meetings
Summary
Key Terms in This Chapter
Concepts Assessments
Skills Review
Mastering Outlook
Problem Solving
GO! with Help
Chapter 5 Assigning Tasks and Sending Instant Messages
Objective 1 Assign Tasks
Activity 5.1 Importing Contacts and Configuring Outlook
Activity 5.2 Assigning a Task to a Contact
Activity 5.3 Creating a Task Request from an Existing Task
Activity 5.4 Creating an Unassigned Copy of an Assigned Task
Objective 2 Respond to Task Assignments
Activity 5.5 Creating a Folder and Opening an Outlook Data File
Activity 5.6 Accepting a Task Request
Activity 5.7 Declining a Task Request
Activity 5.8 Sending a Task Status Report
Activity 5.9 Marking a Task as Complete
Objective 3 Manage Task Assignments
Activity 5.10 Changing the View and Printing Task Requests
Activity 5.11 Deleting Task Requests and Closing the Outlook Data File
Objective 4 Use Instant Messaging in Outlook
Activity 5.12 Starting Windows Messenger
Activity 5.13 Setting Up a Windows Live Hotmail Account
Activity 5.14 Configuring Outlook to Use Windows Messenger
Activity 5.15 Configuring Windows Messenger
Activity 5.16 Adding Outlook Contacts in Windows Messenger
Activity 5.17 Changing Your Online Display Status
Activity 5.18 Sending Instant Messages
Activity 5.19 Sending a File in an Instant Message
Activity 5.20 Saving and Printing an Instant Message Conversation
Activity 5.21 Closing the Conversation Window and Closing Windows Messenger
Summary
Key Terms in This Chapter
Concepts Assessments
Skills Review
Mastering Outlook
Problem Solving
GO! with Help
Chapter 6 Organizing and Managing Outlook Information
Objective 1 Manage Mail Folders
Activity 6.1 Creating a Mail Folder
Activity 6.2 Renaming a Folder and Importing Messages
Activity 6.3 Creating a POP3 Account
Activity 6.4 Creating Rules to Process Incoming Mail
Activity 6.5 Applying a Rule
Activity 6.6 Creating a Rule That Uses a Desktop Alert
Activity 6.7 Disabling and Removing Rules
Activity 6.8 Moving Messages to Another Folder
Activity 6.9 Using Outlook's Junk Mail Filter
Activity 6.10 Organizing Mail Folders with View Filters
Objective 2 Modify the Category List
Activity 6.11 Adding New Categories to the Category List
Activity 6.12 Deleting Categories and Restoring the Category List
Objective 3 Use Notes
Activity 6.13 Creating and Editing Notes
Activity 6.14 Viewing, Organizing, and Printing Notes
Objective 4 Archive Outlook Information
Activity 6.15 Configuring AutoArchive
Activity 6.16 Manually Archiving Mail Messages
Objective 5 Recover and Export Outlook Information
Activity 6.17 Retrieving Items from the Deleted Items Folder
Activity 6.18 Restoring an Archived Item
Activity 6.19 Exporting Outlook Information
Activity 6.20 Restoring Outlook's Default Settings
Summary
Key Terms in This Chapter
Concepts Assessments
Skills Review
Mastering Outlook
Problem Solving
GO! with Help
