Word 2016 For Professionals For Dummies

INTRODUCTION 1 About This Book 1 How to Use This Book 2 Foolish Assumptions 3 Icons Used in This Book 4 Beyond the Book 5 Where to Go from Here 5 PART 1: FANCY FORMATTING AND FROUFROU 7 CHAPTER 1: Font Fun 9 A Knowledge of Fonts 9 Describing text 10 Understanding text attributes 12 Selecting the proper typeface 14 Font Control 15 Exploring the Font group 15 Using the Font dialog box 16 Choosing fonts with a theme 17 Changing the default font 18 Typography Control 19 Changing text scale 19 Setting character spacing 20 Adding kerning and ligatures 21 Adjusting text position 22 Text Effects Strange and Wonderful 23 Accessing the Format Text Effects pane 24 Changing text fill 25 Setting a text outline 26 Adding a text shadow 28 Configuring text reflection and glow 29 Creating hidden text 29 Find and Replace Text Formatting 31 CHAPTER 2: Paragraph Layout 35 A Typical Paragraph 35 Understanding paragraph formatting 36 Finding paragraph control in Word 38 Working with the Ruler 39 Pure Paragraph Formatting 40 Using justification 41 Working with paragraph indents 42 Setting a first-line indent 43 Creating a hanging indent 44 Increasing space before or after a paragraph 45 Adjusting line spacing 46 Adding some shade 48 Hyphenation 49 Adding a manual hyphen 50 Automatically hyphenating text 51 Inserting an unbreakable hyphen 52 Of Widows and Orphans 52 CHAPTER 3: Tabs and Lists 55 The Whole Tab Thing 56 Understanding tab stops 56 Setting tab stops on the Ruler 58 Using the Tabs dialog box 60 Viewing tab characters 62 Tab Cookbook 62 Building a hanging-indent list 63 Building a double-tab hanging-indent list 64 Creating a tabbed list 65 Setting a Center tab stop 66 Building a left-justified, right-justified list 66 Building a back-to-back list 68 Lining up values with a decimal tab 69 Creating a leader tab list 70 Adding a leader tab to an existing tab stop 72 Building fill-in-the-blanks underlines 72 Finding an excuse to use the Bar tab 74 Numbered Lists 75 Numbering paragraphs 75 Adjusting numbering indents 76 Skipping paragraph numbers 77 Restarting numbered paragraphs 78 Numbering paragraphs starting at a specific value 79 Creating custom paragraph numbers 79 Bulleted Lists 80 The Multilevel List 81 CHAPTER 4: Custom Tables 85 Let's Build a Table 85 Creating a table the original way 86 Inserting a fresh, new table 88 Converting tabs to a table 89 Drawing a table 90 Adding a quick table 91 Table Editing 92 Filling the table 92 Selecting stuff in a table 93 Inserting rows or columns 94 Merging and splitting cells 95 Setting the table size 97 Adjusting row and column size 97 Make the Table Less Obnoxious 99 Adding a table heading 99 Aligning text 99 Setting text direction 100 Setting gridlines 101 Applying instant table formats 101 Some Table Tricks 102 Sorting a table 102 Splitting a table between two pages 104 Applying table math 105 Adios, Table 106 Removing a cell 106 Deleting rows or columns 107 Converting a table to text 107 Deleting a table's text 108 Deleting a table 108 CHAPTER 5: Custom Columns 109 The Columns Philosophy 109 Understanding columns 110 Setting columns in Word 110 More than One Column 113 Creating 2-column text 113 Applying full justification 113 Adjusting the column gutter 114 Using a column break 115 Applying columns to part of a document 116 Triple Columns -- and More! 117 Building a triple-column page 117 Setting four or more columns 118 CHAPTER 6: Page Control 119 All about Page Formatting 119 Finding the page formatting commands 120 Choosing the paper size 121 Creating envelopes 123 Adding more than one page per sheet 124 Changing orientation 126 Setting the page margins 126 Behold! A New Page! 127 Adding a hard page break 128 Inserting a blank page 128 The Big Deal with Sections 130 Understanding sections 130 Creating a section break 131 Removing a section break 132 CHAPTER 7: Headers and Footers 133 Headers, Headings, Footers, Footings 134 Quick-Slap a Header or Footer 135 Your Very Own Headers and Footers 135 Creating a header 136 Switching between the header and footer 137 Typing text in a header 137 Adding page numbers 138 Placing objects in the header 140 Resetting the header position 140 Removing a header 141 When Headers and Footers Change 141 Working with headers in sections 142 Creating odd and even headers 143 Page Numbering Galore 144 Adding an instant page number 145 Restarting page numbering 146 Choosing another page number style 147 CHAPTER 8: Style Methods and Madness 151 The World of Styles 151 Understanding style types 152 Finding Word's style commands 152 Applying a style 155 Unapplying a style 156 A New Style 157 Formatting text and then creating a style 157 Making a style from scratch 158 Modifying a style 160 Setting the next style 161 Creating a heading style 162 Style Management 164 Selecting instances of a style 164 Deleting a style 166 Stealing a style from another document 166 CHAPTER 9: The Tao of Templates 169 Template 101 169 Understanding templates 169 Starting a new document 170 Choosing an online template 172 Using one of your own templates 173 Make Your Own Template 173 Building a custom template 174 Modifying a template 178 Updating template documents 179 Template Management 181 Finding the templates 181 Reassigning templates 181 PART 2: GO GRAPHICAL 183 CHAPTER 10: Text and Graphics Layout 185 Where Text and Objects Meet 185 Finding things to insert into a document 186 Mixing text and objects 187 Layout Choices 188 Setting layout options 188 Using the Inline option 190 Wrapping text around an object 190 Editing the wrap points 191 Setting the image's position 193 Floating an object in front of or behind text 194 Aligning objects on a page 195 CHAPTER 11: Drawing Objects 197 Shapes and Such 197 Inserting a drawing object 198 Drawing a freeform shape 199 Changing the object's position 200 Resizing the shape 201 Rotating the shape 202 Setting the objects' colors, line styles, and effects 203 Editing a shape 206 Shapes in Groups 208 Arranging shapes in front or behind 209 Aligning shapes 210 Grouping multiple shapes 213 Using the drawing canvas 214 Text and Graphics in Boxes 215 Inserting a text box 215 Converting a shape into a text box 216 Linking text boxes 217 Adding a picture to a shape 218 CHAPTER 12: Pictures and Illustrations 221 One Thousand Words 222 Adding an image 222 Copying and pasting an image 223 Adding an image from the web 224 Replacing an image 225 Removing a picture 225 Image Adjustment 225 Cropping an image 226 Removing the background 228 Making corrections 229 Adjusting the image's color 230 Adding artistic effects 231 Restoring an image (removing effects) 231 Picture Frame Formatting 232 Selecting a picture style 232 Adding a border 233 Applying a frame effect 234 Caption That Picture 234 CHAPTER 13: Insert Objects Weird and Amazing 237 Objects Beyond Mere Mortal Text 237 Having fun with WordArt 238 Adding SmartArt 238 Inserting a whole 'nuther Word document 240 Summing up equations 240 Putting a video in your document 242 Where Word Meets Excel 242 Pasting part of an Excel worksheet into a document 243 Copying and linking a worksheet 245 Opening an Excel worksheet inside of Word 247 Whipping up a chart 248 PART 3: WORD AT WORK 253 CHAPTER 14: Beyond Routine Documents 255 Cover Pages 255 Selecting a preset cover page 256 Designing your own cover page 257 Resetting the page number 259 Centering a page from top to bottom 261 Using text boxes for titles 262 Word's Phony Watermarks 264 Adding a watermark 265 Customizing the watermark 266 Removing the watermark 267 Printing background objects 268 Document Tricks 268 Writing a return address 268 Adding page color 269 Setting a page border 270 Putting the filename in a header or footer 272 Printing for three-ring binding 273 Setting document properties 274 Creating a digital signature object 276 CHAPTER 15: Different Document Types and Printer Control 279 Save Documents in Strange Formats 280 Understanding document formats 280 Saving a plain-text document 282 Saving in the old Word document format 285 Creating a PDF 287 Saving an RTF document 288 Open Documents from Strange Formats 289 Recovering text from any old file 289 Choosing a specific document format 291 Reading a PDF 291 Converting a document from Compatibility Mode 292 Printer Tricks 293 Printing a PDF 293 Printing multiple copies 295 Printing on both sides of a sheet of paper 295 Printing more than one page per sheet 296 CHAPTER 16: Collaboration and Sharing 299 Here Are My Thoughts 299 Highlighting text 300 Inserting a comment 300 Showing and hiding comments 302 Reviewing comments 303 Marking a comment as Done 303 Deleting comments 303 Look What They Did! 304 Activating the Track Changes feature 304 Disabling Track Changes 305 Locking the changes 305 Showing or hiding revisions 306 Accepting or rejecting changes 307 When Revision Marks Are Forgotten 308 Online Collaboration 311 Sending out invitations 311 Working together on a document 313 Ending collaboration 314 CHAPTER 17: Word for Lawyers and WordPerfect Converts 315 Line Numbers on the Page 315 Adding line numbers 316 Formatting line numbers 317 Removing line numbers 318 The Table of Authorities 318 Marking citations 318 Inserting the table of authorities 320 Other Legal Considerations 322 Setting a left-right block indent 322 Redacting text 323 Hello, WordPerfect User! 326 Converting your WordPerfect documents 326 Revealing the codes 327 Understanding Word's oddities 329 PART 4: WORD FOR WRITERS 331 CHAPTER 18: Tools for Every Author 333 Behold! The Document Window 333 Showing or hiding the Ribbon 334 Going full-screen 335 Setting the document view 335 Adding useful panes 336 Controlling the status bar 337 Count Your Words 339 Checking the word count 339 Adding the word count to the status bar 340 Inserting the current word count into your document 340 Viewing readability statistics 341 Document Proofing 342 Disabling on-the-fly proofing 343 Proofing your document manually 344 Understanding the spell check icon 345 Working with the dictionary 346 Undoing an ignore proofing command 347 Adjusting the grammar checking sensitivity 348 Tools for a Wordsmith 348 Choosing a better word 348 Translating some text 350 Ignoring a span of foreign text 350 CHAPTER 19: From Brainstorm to Outline 353 The Outline Thing 353 Word's Outline View 354 Activating Outline view 354 Exploring the Outlining tab 355 Using heading styles 356 Outline Construction 356 Creating top-level topics 357 Moving topics 357 Demoting or promoting a topic 359 Moving topics and subtopics together 361 Adding narrative 361 Outline Presentation 363 Collapsing and expanding outline topics 363 Printing the outline 364 Using the navigation pane 365 CHAPTER 20: Humongous Documents 367 Write That Novel! 367 Building one, long manuscript 368 Writing one chapter per document 369 One Long Manuscript 370 Bookmarking your text 370 Visiting a bookmark 371 Removing a bookmark 372 Splitting the window 372 Opening a second window 374 The Master Document 374 Creating the master document 375 Working with the master document 376 CHAPTER 21: Document References 381 Table of Contents 382 Understanding the TOC 382 Inserting a TOC 383 Updating the TOC 385 Footnotes and Endnotes 385 Adding a footnote 386 Creating an endnote 387 Reviewing notes 388 Changing notes 388 Setting note options 389 Converting between footnotes and endnotes 390 Citations and the Bibliography 390 Creating citations 390 Inserting existing citations 392 Building the bibliography 392 Automatic Captions 393 Adding a caption 393 Inserting a list of captions 395 Cross-References 396 Glossary 397 Index 398 Marking entries for the index 398 Inserting the index 400 Updating the index 402 CHAPTER 22: eBook Publishing 403 The eBook Process 403 Writing the manuscript 404 Formatting your eBook document 405 Using pictures or graphics 406 Creating hyperlinks 407 Adding document references 408 eBook Publishing Tips 409 Titling your tome 409 Generating a cover 410 Finding a publisher 410 Publishing with Kindle Direct Publishing 411 Previewing the final eBook 413 Setting the price 413 Marketing your eBooks 414 PART 5: DOCUMENT AUTOMATION 415 CHAPTER 23: AutoCorrect, AutoText, and AutoFormat 417 Know Your Autos 418 AutoCorrect the Boo-Boos 420 Working with AutoCorrect capitalization settings 420 Pretending that AutoCorrect is AutoText 422 Undoing an AutoCorrect change 423 Instant Typing with AutoText Building Blocks 425 Creating an AutoText building block 425 Reviewing building blocks 427 AutoFormat As You Type 427 Understanding AutoFormat options 428 Undoing an AutoFormat change 430 CHAPTER 24: Document Fields 431 Field Philosophy 431 Inserting a field 432 Working with fields behind the scenes 433 Updating a field 434 Finding fields in a document 435 Building a field manually 436 Field Cookbook 437 Inserting page number fields 437 Using date-and-time fields 439 Adding document info fields 442 Echoing text in a field 444 CHAPTER 25: The Big Macro Picture 445 Behold the Developer Tab 446 Word Macro 101 447 Understanding macros 447 Recording a macro 448 Running a macro 451 Deleting a macro 453 Quick Macro Access 454 Assigning a macro to a Quick Access toolbar button 454 Creating a macro keyboard shortcut 456 The Joys of Macro-Enabled Documents 458 Saving macros with the current document 458 Creating a macro-enabled template 460 Macro Security 461 Visiting the Trust Center 461 Dealing with a macro-enabled document 463 CHAPTER 26: More Macro Fun 465 The VBA Editor 466 Exploring the editor 466 Reviewing macro code 467 Editing a macro's VBA code 468 Dealing with a macro boo-boo 470 Beyond Mortal Macros 471 Processing an entire document 471 Entering a command that you cannot type 473 Exploring VBA references 475 CHAPTER 27: Dynamic Templates with Content Controls 477 The World of Content Controls 478 Inserting a content control 478 Changing the content control view 480 Setting a content control's properties 480 Removing a content control 482 Converting a content control to text 482 Useful Content Controls 483 Setting up a fill-in-the-blanks item 483 Adding a multiline text field 484 Inserting an image 485 Selecting the date 487 Building a drop-down list 488 CHAPTER 28: Final Document Preparation and Protection 491 Document Inspection 492 Finding things you forget 492 Using the Accessibility Checker 493 Checking document compatibility 494 Document Encryption and Password Protection 496 Encrypting your document 496 Removing encryption 498 Restrict and Control Document Changes 499 Setting text-editing restrictions 499 Marking a document as "final" 501 Document Recovery 502 Activating automatic backup 502 Viewing an older version of your document 503 Searching for lost documents 504 PART 6: BEYOND WORD PROCESSING 507 CHAPTER 29: Word and the Internet 509 The Backstage 509 Using the Backstage 510 Removing a file from the Open Backstage 511 Adding a storage place to the Backstage 512 Summoning the traditional dialog boxes 512 Disabling the Backstage 513 Cloud Storage Options 514 Understanding OneDrive 514 Adding OneDrive to other devices 515 Fixing OneDrive sync issues 517 Exploring other cloud storage solutions 518 Word and Office 365 520 Obtaining Office 365 521 Checking your Office 365 subscription 521 Word on the Web 522 CHAPTER 30: Web Page Publishing 525 Ode to Web Publishing 525 Obtaining a web host 526 Understanding web page production 527 Examining a web page document 528 Web Page Creation in Word 530 Setting Web Layout view 530 Formatting a document for the web 531 Inserting a hyperlink 532 Saving a web page document 534 CHAPTER 31: Customize Word 537 General Options and Settings 538 Showing special characters 539 Controlling text selection 540 Setting text-pasting options 540 Disabling annoying features 542 Specifying the default document folder 545 Word's Appearance 545 Showing the ruler 546 Revealing the scrollbars 546 Removing the Style Area view 547 Moving the Quick Access toolbar 547 Fun with the Quick Access Toolbar 548 Configuring the toolbar 548 Adding special commands to the toolbar 550 Rearranging commands on the toolbar 551 Separating command groups on the toolbar 552 Removing commands 553 Resetting the toolbar 554 Build a Custom Tab on the Ribbon 554 Creating a new tab 554 Adding commands to a new tab 556 Changing command and group names 557 Building more groups 558 Stealing another group from the Ribbon 559 Keyboard Customization 560 Assigning a keyboard shortcut to a command 560 Setting a symbol's shortcut key 562 Unassigning a keyboard shortcut 564 CHAPTER 32: Breaking Your Word 565 Quick Problems and Solutions 565 "What did I just do!" 566 "I just saved my document, and now I can't find it!" 566 "This line just won't go away!" 568 "How can I get this extra page not to print!" 569 The Document Needs a-Fixin' 570 Opening a document in the proper format 570 Opening a document for repair 571 Reassigning the document's template 572 Extracting a fouled document's text 573 Word Repair and Recovery 574 Running the Office Repair utility 574 Fixing the Normal template 575 Entering Startup mode 577 Running Word in Safe Mode 578 PART 7: THE PART OF TENS 579 CHAPTER 33: Ten Fun Macros 581 Message Pop-Ups 582 Document Cleanup 583 Double-Indent Paragraph 584 Word Swap 585 And/Or Word Swap 586 Swap Sentences 587 Swap Header and Footer Text 588 Update Document Fields 589 Place Parenthetical Text into a Footnote 590 Spike Text 592 CHAPTER 34: Ten Function Key Shortcuts 595 F1 596 F2 596 F3 597 F4 597 F5 598 F6 598 F7 598 F8 599 F9 599 F10 599 F11 600 F12 600 INDEX 601