Practical Guide to Project Planning

Name: Practical Guide to Project Planning | A Step-by-step Approach
Brand: The Stationery Office Ltd
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A Step-by-step Approach

Rod Sowden(Author)

The Stationery Office Ltd (Publisher)

1st Edition

Published on 5. April 2016

98 pages

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978-0-11-708286-1 (ISBN)

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A Practical Guide to Project Planning - A Step-by-step Approach
Contents
List of figures
List of tables
About this guide
Foreword
Preface
Acknowledgements
1 Introduction
1.1 Guiding principles of planning
1.1.1 A consistent approach for all projects
1.1.2 Transparency about obstacles
1.1.3 Plans should be metrics-driven
1.1.4 Involve stakeholders in the development
1.1.5 Change must be controlled
1.2 Project roles in planning
Table 1.1 Overview of roles and responsibilities in project planning
1.3 Stages of planning
Figure 1.1 The four main stages of planning
1.3.1 Defining the Plan
1.3.2 Designing the Plan
1.3.3 Developing the Plan
1.3.4 Delivering the Plan
1.4 Planning process overview
2 Defining the Plan
Figure 2.1 Inputs, activities and outputs of Defining the Plan
2.1 Establish objectives
2.1.1 Technique
2.1.2 Example
2.2 Engage stakeholders
Table 2.1 Examples of objectives for the training course project
2.2.1 Technique
Table 2.2 Communications stages
2.2.2 Example
Table 2.3 Stakeholder support for the training course project's objectives
2.3 Gather the business requirements
2.3.1 Technique
2.3.2 Example
Table 2.4 Requirements of the training course project
2.4 Identify and analyse obstacles
2.4.1 Technique
2.4.2 Example
Table 2.5 Log of possible obstacles to the training course project
2.5 Catalogue requirements
2.5.1 Technique
2.5.2 Example
Table 2.6 Requirements and categories for the training course project
Table 2.7 Example of requirements with multiple categories
2.6 Establish priorities
2.6.1 Technique
2.6.2 Example
Table 2.8 Analysis of the requirements for the training course project
Table 2.9 Requirements and priorities for the training course project
2.7 Role responsibilities for Defining the Plan
3 Designing the Plan
3.1 Map the journey
Figure 3.1 Inputs, activities and outputs of Designing the Plan
Table 3.1 Overview of the tools used in Designing the Plan
3.1.1 Technique
3.1.2 Example
Figure 3.2 Outcome model for training course project
3.2 Identify outputs
Figure 3.3 Sequence model for the identification of products
3.2.1 Technique
Figure 3.4 An example of a mind map for the training course project
3.2.2 Example 1 - a product breakdown structure in mindmap format
3.2.3 Example 2 - a product breakdown structure inhierarchical format
Figure 3.5 An example of the hierarchical format for the training course project
Table 3.2 Output 1 - Materials pack for the training course project
3.3 Product sequencing
3.3.1 Technique
3.3.2 ExampleAgain using the training
Figure 3.6 A sequence of outputs produced by turning the hierarchical format on its side
3.4 Develop specifications
3.4.1 Technique
Table 3.3 The headings (or fields) to include in a product description
3.4.2 Example
Table 3.4 A product description for the training course project
3.5 Role responsibilities for Designing the Plan
4 Developing the Plan
Figure 4.1 The project plan and its subsets
4.1 Stage overview
Figure 4.2 Stage plans and associated plans
Figure 4.3 Inputs, activities and outputs of Developing the Plan
Table 4.1 Overview of the tools used in Developing the Plan
4.2 Develop estimates
4.2.1 Estimating techniques: basic
4.2.2 Estimating techniques: advanced
4.2.3 Simple example
Table 4.2 Three-point estimation example
4.2.4 Advanced example
4.3 Review risk
4.3.1 Technique
4.3.2 Example
Figure 4.4 Mapping risks against likelihood and impact
Table 4.3 Risk assessment for different scenarios
4.4 Set tolerances
Figure 4.5 Major areas of control in a project
4.4.1 Technique
4.4.2 Example
Table 4.4 A simple contingency plan for setting up a helpline
4.5 Define the stages
4.5.1 Technique
4.5.2 Example
Table 4.5 Lifecycle stages in setting up a helpline service
4.6 Identify milestones
4.6.1 Technique
4.6.2 Example
Table 4.6 Examples of milestones for the helpline project
4.7 Develop the schedule
4.7.1 Technique: resource planning
Table 4.7 Tasks, activities and resources associated with a work package
4.7.2 Example: resource planning
Table 4.8 Work package example for an office move
4.7.3 Technique: critical path analysis
Figure 4.6 A product sequence diagram for the helpline example
4.7.4 Example: critical path analysis
Table 4.9 Products required and interdependencies
Figure 4.7 Information to fill in for each task box in critical path analysis
Figure 4.8 Data mapped into the product sequence diagram and the resultant critical path
4.7.5 Technique: Gantt chart
4.7.6 Example: Gantt chart
4.7.7 Finalizing the resource plan
Figure 4.9 Gantt chart example
4.8 Design the controls
4.8.1 Technique
4.8.2 Example
4.9 Role responsibilities for Developing the Plan
Table 4.10 Factors to consider in designing controls for risk management
Figure 4.10 Risk identification and analysis
5 Delivering the Plan
Table 5.1 Overview of the tools used in Delivering the Plan
5.1 Stage overview
Figure 5.1 Inputs, activities and outputs of Delivering the Plan
Figure 5.2 Cycle of activities for the final stages of a project
5.2 Establish controls
5.2.1 Technique
Table 5.2 Steps for change control
5.2.2 Example
Table 5.3 Example of a change request
5.3 Manage stakeholders
5.3.1 Technique
5.3.2 Example
Table 5.4 Stakeholder support mapped to project objectives (April)
Table 5.5 Stakeholder support mapped to project objectives (July)
Table 5.6 Change in stakeholder support from April to July
5.4 Manage time
Figure 5.3 Graph of change in stakeholder support from April to July
5.4.1 Technique
5.4.2 Example
Table 5.7 Variation report for planned versus actual time
5.5 Manage cost
5.5.1 Technique
5.5.2 Example
Table 5.8 Variation report for planned versus actual cost
5.6 Manage quality
5.6.1 Technique
Table 5.9 Review techniques for quality assurance
5.6.2 Example
Table 5.10 Example of what to include in a quality report
5.7 Capture lessons learned
5.7.1 Technique
5.7.2 Example
Table 5.11 An example of the key information for a lesson learned
5.8 Role responsibilities for Delivering the Plan
Appendix 1 Summary of plans
Table A1.1 Summary of plans
Appendix 2 Project planning summary
A2.1 Introduction
A2.2 Overarching objective
A2.3 Plan definition (business requirements)
A2.3.1 Objectives
A2.3.2 Stakeholder analysis
A2.3.4 Categorized and prioritized business requirements
A2.3.5 Obstacles to be faced
A2.4 Plan design (outcome design)
A2.4.1 Outcome model
A2.4.2 Project output breakdown structure
A2.4.3 Product descriptions
A2.5 Plan development (product build)
A2.5.1 Schedule estimate and plan for contingency
A2.5.2 Stage plan
A2.5.3 Milestone plan
A2.5.4 Resource plan
A2.5.5 Project schedule
A2.5.6 Delivery controls
A2.5.7 Risk management
A2.6 Plan delivery
A2.6.1 Issue management and change control
A2.6.2 Stakeholder management
A2.6.3 Time management
A2.6.4 Cost management
A2.6.5 Quality management
A2.6.6 Capturing lessons learned
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