Zoom For Dummies
1st Edition
Published on 17. July 2020
400 pages
978-1-119-74216-6 (ISBN)
Description
Zoom into the new world of remote collaboration
While a worldwide pandemic may have started the Zoom revolution, the convenience of remote meetings is here to stay. Zoom For Dummies takes you from creating meetings on the platform to running global webinars. Along the way you'll learn how to expand your remote collaboration options, record meetings for future review, and even make scheduling a meeting through your other apps a one-click process. Take in all the advice or zoom to the info you need - it's all there!
* Discover how to set up meetings
* Share screens and files
* Keep your meetings secure
* Add Zoom hardware to your office
* Get tips for using Zoom as a social tool
Award-winning author Phil Simon takes you beyond setting up and sharing links for meetings to show how Zoom can transform your organization and the way you work.
While a worldwide pandemic may have started the Zoom revolution, the convenience of remote meetings is here to stay. Zoom For Dummies takes you from creating meetings on the platform to running global webinars. Along the way you'll learn how to expand your remote collaboration options, record meetings for future review, and even make scheduling a meeting through your other apps a one-click process. Take in all the advice or zoom to the info you need - it's all there!
* Discover how to set up meetings
* Share screens and files
* Keep your meetings secure
* Add Zoom hardware to your office
* Get tips for using Zoom as a social tool
Award-winning author Phil Simon takes you beyond setting up and sharing links for meetings to show how Zoom can transform your organization and the way you work.
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Person
Phil Simon is a frequent keynote speaker, dynamic trainer, recognized technology authority, and college professor-for-hire. He is the award-winning author of ten books, most recently Slack For Dummies and Zoom For Dummies. He consults organizations on matters related to communications, strategy, data, and technology. His contributions have appeared in The Harvard Business Review, The New York Times, and many other prominent media sites. He hosts the podcast Conversations About Collaboration.
Content
- Intro
- Title Page
- Copyright Page
- Table of Contents
- Introduction
- About This Book
- Foolish Assumptions
- Icons Used in This Book
- Beyond the Book
- Where to Go from Here
- Thank You
- Part 1 Staying Connected with Zoom
- Chapter 1 Communicating and Collaborating Better with Zoom
- Introducing Zoom
- Discovering Zoom's origins
- Understanding what Zoom does
- Reviewing the numbers behind Zoom's rapid ascent
- Assessing how COVID-19 changed Zoom's trajectory
- Reviewing Zoom's industry awards and recognition
- Analyzing Zoom's competitive landscape
- Reaping the Benefits of Zoom's Tools
- Zoom solves some of today's key communications problems
- Zoom makes people more productive
- Zoom just works
- Zoom is affordable
- Zoom is flexible and interoperable
- Zoom stays in its lane
- Zoom lets people rediscover their humanity
- Chapter 2 Getting to Know Zoom's Suite of Communication Tools
- Zoom's Core Services
- Ready to Go
- Zoom Meetings & Chat
- Zoom Video Webinars
- Some Assembly Required
- Zoom Rooms
- Zoom Phone
- Part 2 Communicating and Collaborating in Zoom
- Chapter 3 Setting Up Zoom
- Taking Your First Steps
- Creating a new Zoom account
- Modifying your Zoom plan
- Downloading and installing the Zoom desktop client
- Signing in to the Zoom desktop client
- Completing your Zoom profile
- Getting to know the Zoom UI
- Reviewing Zoom Account Management
- Adding new users to your Zoom account
- Deactivating existing accounts
- Deleting existing users from your Zoom account
- Unlinking users from your Zoom account
- Unlocking the power of Zoom user groups
- Discussing the Importance of Zoom Roles
- Reviewing Zoom's default roles
- Creating new user roles
- Changing an existing user's role
- Chapter 4 Connecting with Others via Zoom Meetings
- Getting Started with Zoom Meetings
- Reviewing Zoom's meeting-specific roles
- Locating your personal Zoom information
- Augmenting your Zoom meetings
- Hosting Zoom Meetings
- Inviting others to your current meeting
- Planning a future Zoom meeting
- Letting others in to your current meeting
- Joining others' Zoom meetings
- Putting your best foot forward
- Performing Mid-Meeting Actions
- Reviewing your recording options
- Using virtual backgrounds
- Managing and interacting with meeting participants
- Launching live polls
- Using breakout rooms during meetings
- Sharing content with meeting participants
- Putting a Bow on Your Meeting
- Viewing meeting transcriptions
- Accessing your recorded meetings
- Chapter 5 Getting to Know the Other Side of Zoom Meetings & Chat
- Managing Your Zoom Contacts
- Adding contacts to your Zoom directory
- Removing an existing contact from your Meetings & Chat directory
- Inviting an existing Zoom contact to a new meeting
- Adding internal contacts to an existing meeting
- Performing contact-specific actions
- Understanding User Status in Zoom
- Getting familiar with Zoom's status icons
- Changing your status in Meetings & Chat
- Staying current with Zoom notifications
- Chatting in Zoom
- Exchanging messages with your individual Zoom contacts
- Holding group chats
- Creating threads in Zoom
- Saving message drafts
- Editing and deleting your messages
- Referencing other Zoom members in a group discussion
- Adding some flair to your messages
- Uploading and sharing files in Zoom
- Sending screen captures
- Performing message-specific actions
- Searching in Zoom
- Performing basic Zoom searches
- Performing more advanced Zoom searches
- Performing searches with wildcards
- Part 3 Becoming a Zoom Power User
- Chapter 6 Getting Even More Out of Meetings & Chat
- Managing Users via IM Groups
- Understanding the need for IM groups
- Adding a new IM group
- Adding users to IM groups
- Exploring Additional Options and Features in Meetings & Chat
- Understanding Zoom Channels
- Refining your Zoom notifications
- Sharing code snippets
- Running Reports in Zoom
- Reviewing Zoom's role-based reporting
- Running a simple report
- Customizing your reports
- Exporting raw report data
- Chapter 7 Enhancing Zoom with Third-Party Apps
- Understanding the Rationale behind Third-Party Apps
- Benefits of using third-party apps
- Why Zoom relies upon external developers
- Introducing the Zoom App Marketplace
- Searching for a specific Zoom app
- Browsing for Zoom apps
- Managing Your Zoom Apps
- Installing a Zoom app
- Uninstalling a Zoom app
- Viewing your organization's installed apps
- Restricting apps in Meetings & Chat
- Limiting apps that members can install
- Recommending a Few Useful Zoom Apps
- Treading Lightly with Apps
- Chapter 8 Connecting with the Masses through Webinars
- Taking Your First Steps
- Creating your first Zoom webinar
- Setting your registration options
- Preparing for your webinar
- Reviewing Zoom's webinar-specific roles
- Taking Zoom webinars up a notch with third-party apps and integrations
- Canceling your webinar
- Running Your Webinar
- Launching your webinar
- Sharing and annotating your screen
- Interacting with webinar attendees
- Concluding Your Webinar
- Accessing your recorded webinar and sharing it with the world
- Downloading your recorded webinar
- Running webinar-related reports
- Deleting your recorded webinars
- Part 4 Deploying Zoom in the Organization
- Chapter 9 Protecting Your Communications in Zoom
- Putting Zoom's Challenges into Proper Context
- Understanding creative destruction
- Managing the double-edged sword of sudden, massive growth
- Zoombombing
- Gauging Zoom's Response
- Bringing Zoom's privacy and security settings to the forefront
- Enhancing its encryption method
- Enabling default passwords and waiting rooms for all meetings
- Increasing the length of meeting and webinar IDs
- Configuring Zoom for Maximum Privacy and Security
- Keeping Zoom up to date
- Enabling two-factor authentication
- Authenticating user profiles
- Intelligently using passwords
- Following Zoom's best security practices
- Using your brain
- Looking toward the Future
- Chapter 10 Taking Group Meetings to the Next Level with Zoom Rooms
- Revisiting the Early Days of Immersive-Telepresence Technology
- TelePresence by Cisco Systems
- Halo by Hewlett-Packard
- The underwhelming results of early immersive-telepresence technology
- Introducing Zoom Rooms
- Features of Zoom Rooms
- Cost and functionality
- The types of environments that typically benefit from Zoom Rooms
- Setting Up Your Zoom Room
- Software
- Hardware
- Lighting
- Chapter 11 Making Calls with Zoom Phone
- Getting Started with Zoom Phone
- Adding Zoom Phone to your existing plan
- Setting up Zoom to receive inbound calls
- Setting up Zoom to make outbound calls
- Reviewing the Basic Features of Zoom Phone
- Before distributing your Zoom Phone number
- Talking to people via Zoom Phone
- Performing other call-related actions
- Chapter 12 Getting Everyone to Zoom Together
- Understanding the Relative Ease of Zoom Adoption
- Zoom is remarkably easy to use
- Zoom doesn't step on email's toes
- Zoom doesn't require people to rethink how they work
- Zoom benefits from network effects
- Applying Different Types of Techniques
- Organizational techniques
- Individual techniques
- Chapter 13 Zooming toward the Future
- Cutting-Edge Technologies
- Augmented reality
- Virtual reality
- Artificial intelligence and machine learning
- Voice
- Better voice transcriptions
- More useful commands
- Real-time language translation
- Other Developments and Enhancements
- More robust third-party apps
- Key acquisitions and partnerships
- Increased security
- Part 5 The Part of Tens
- Chapter 14 Ten Great Zoom Tips
- Try Before You Buy
- Consider Upgrading Your Firm's Existing Zoom Plan
- Take Security Seriously
- Keep Zoom Updated
- Create a Personal Zoom Account
- Explore Zoom's Advanced Features
- Measure Twice and Cut Once
- Develop a Contingency Plan for Important Meetings
- Expect Some Resistance to Zoom at Mature Firms
- Avoid Zoom Fatigue
- Chapter 15 Ten Common Myths about Zoom
- Zoom Is No Different than Legacy Videoconferencing Tools
- Zoom Is Fundamentally Insecure
- Zoom's Customers Use the Tools in a Uniform Way
- Zoom Ensures Flawless Business Communication
- Zoom Decimates the Need for In-Person Communication
- Zoom Eliminates the Need for Email
- You Can't Overuse Zoom
- Zoom Is Too Expensive for Our Company
- Zoom Won't Integrate with Our Key Enterprise Technologies
- Our Workers Don't Need a Tool like Zoom
- Only Hipsters at Tech-Savvy Startups Use Zoom
- Chapter 16 Top Ten or So Zoom Resources
- Resources for Everyday Users
- Zoom support
- Zoom training
- Zoom on YouTube
- Zoom apps
- Zoom blog
- Zoomtopia
- Zoom virtual backgrounds
- Zoom on social networks
- Resources for Software Developers
- Zoom developer guides
- Developer forums
- Chapter 17 Ten Ways to Socialize via Zoom
- Cooking and Eating Meals
- Visiting Sick Friends and Family Members
- Dating
- Sharing a Few Drinks over Happy Hour
- Playing Brick-and-Mortar Games
- Playing Video Games
- Watching Movies and TV Shows
- Performing Stand-Up Comedy
- Staying Fit
- Holding Miscellaneous Parties
- Index
- EULA
