Time Management for Event Planners
Description
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More Praise for Time Management for Event Planners "Judy presents specific 'how to' procedures and mapsout the route to timely success in event planning. TimeManagement for Event Planners brings the concept of time management down to a practical level which canbe applied to any event or to one's personal life." Rosecita Jeffers, CEO, Island By Design Inc., St. Kitts andNevis "Judy Allen's expertise in creating larger-than-lifeevents translates into a highly readable, inspirational volume ofreal-world time management tips for event planners. A must-read forevent industry professionals." Liz Ryan, President, WorldWIT/WorldWIT Radio, U.S. "I am glad that we can have tools for the meeting industry.Getting things done is the most difficult part of the business.With her new book, Judy Allen positions planners at a manageriallevel and shows how to work in an effective way to track ourproductive time." Wanda I. Hernandez, MBA, President, Caliope Events Management& Corporate Communications; President, Meeting ProfessionalsInternational, MPI Puerto Rico ClubMore details
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Content
Preface xvii
Acknowledgments xix
Chapter 1: Taking Stock 1
Reaching a Defining Moment 6
Identifying What You Really Do Day to Day 8
Analyzing What You Need to Do to Get the Job Done Effectively 24
Defining What's Essential for Performance and Advancement 25
Uncovering Hidden Job Requirements 27
Chapter 2: Charting Your Priorities 29
Developing Time Sensitivity 31
Identifying Potential Time Crunches in Advance 34
Freeing Up More Time 36
Maneuvering More Minutes into Your Day 38 Bringing Order-Through Reorder 40
Creating a Sample Time Management Reorder Grid 45
Chapter 3: Designing a Daily Action Plan 47
Structuring Your Workload to Efficiently Meet Your Objectives 50
Organizing Your Day for Maximum Effect 52
Becoming Critical About How You Spend Your Time and Energy 53
Taking Control-Clearing the Clutter 56
Getting to It and Through It-Due, to Do, Done 60
Chapter 4: Integrating Time Management Tactics Into Your Day 65
Setting Personal and Professional Goals 66
Meeting Your Objectives and Deadlines 69
Preparing for the Unknowns and Unexpecteds 72
Minimizing Distractions When in the Office 74
Minimizing Distractions When Out of the Office 83
Chapter 5: Implementing Time-Saving Systems and Procedures 95
Gaining Value by Outlining Expectations 96
Establishing Company Codes of Conduct in Key Areas 98
Setting Time-Saving Codes of Conduct Creating an Action Plan for Emergency Situations 101
Saving Time Through Technology 106
Deciding When to Delegate or Outsource Expertise 110
Chapter 6: Working Around the World on Multiple Projects in Multiple Time Zones 113
Juggling Multiple Files, Tasks, Responsibilities and Players 117
Learning to Time Shift 129
Chapter 7: Getting Time on Your Side 135
Riding the Wave of Work Expectations 136
Building in Time Buffers 142
Identifying Time Triggers 153
Performing Time Edits 153
Creating Your Daily Action Plan 156
Chapter 8: Saving Time When Out of the Office and On-Site 159
Preparing in Advance 161
Taking the Trip 170
Getting Back to Business 173
Chapter 9: Making Time for Professional Pursuits 175
Taking Advantage of On-the-Job Opportunities 179
Investing in Professional Development 181
Finding Educational Value in Attending Incentive and Premium Trade Shows 184
Chapter 10: Balancing Your Personal and Professional Life 191
Defining Your Objectives 193
Protecting Your Division Between Personal and Professional Time 195
Making Use of Transition Time 197
Finding Balance Without Compromising 199
Scheduling Your Personal Life in Your Agenda 200
Conclusion 201
Index 205
