The Payroll Book: A Guide for Small Businesses and Startups

Preface How to use this book Icons Used Part One: Payroll Setup Chapter One - Business Entity Corporation Partnership Sole Proprietorship Limited Liability Company (LLC) Chapter Two - Employees and Non-Employees You Family Members Employees Versus Independent Contractors Statutory Employees and Statutory Non-Employees Children Volunteers Interns Religious Workers Chapter Three - Earnings Salary Executive exemption Administrative exemption Professional exemption Highly compensated employees Additional guidance When an Employer May Make Deductions from Salary Payroll Hourly Basic Provisions/Requirements Piecework Training Wage Subminimum Wage Provisions Other payroll categories Chapter Four - Deductions Voluntary Deductions Involuntary Deductions Pre-Tax Deductions Chapter Five - Taxes Tax Numbers Employee Taxes Chapter Six -Tax Penalties Penalties Chapter Seven - Workweek, Pay Period, Payday Workweek Pay Frequency (Pay Period) Payday Chapter Eight - The Law Federal FMLA (Family Medical Leave Act) Affordable Care Act New Hire Reporting Labor Posters Davis Bacon and Walsh-Healy The Equal Pay Act (EPA) Part Two - Running a payroll Chapter Nine - Collecting Time Time Clocks Chapter Ten - Calculating Payroll Calculate Earnings Hourly Overtime if a Staff Member Works Different Positions at Different Rates Additions to Earnings Reductions to Earnings Chapter Eleven, Paying Your Employee Method of Payment State Rules Pay Card Wages for Deceased Employees Chapter Twelve, Taxes Depositing and Filing Part Three - Miscellaneous (But Important) Things Chapter Thirteen - Record Keeping Internal Revenue Service Department of Labor Family and Medical Leave Act (if you have 50 employees or more) Title VII of the Civil Rights Act of 1964 and the Americans with Disability Act of 1990 The Age Discrimination in Employment Act of 1967 The Immigration Reform and Control Act Payroll and Direct Deposit Records in General Employee Handbook/Policy Manual Medical Insurance Chapter Fourteen - Workers' Compensation Insurance Workers Compensation Chapter Fifteen - Payroll Security and Internal Controls Manuals and Procedures Hiring Who You Think Internal Controls Disaster Recovery Form 944 Chapter Sixteen US Citizens Abroad, Resident and Non-Resident Aliens, Illegal Aliens Non-Resident Alien Services Performed Outside the United States Paying Non-Resident Aliens Inside the U.S. Exceptions to Mandatory W/H of FIT on Nonresident Aliens Paying Illegal Aliens Chapter Seventeen - Other Issues PEO Human Resource Management or HR Escheat Technology / Outsourcing Federal Laws Based on Number of Employees The Employee Handbook/Policy Manual Conclusion Appendix: Payroll Tax Calendar Glossary Index