SAP Information Lifecycle Management
The Comprehensive Guide
1st Edition
Published on 30. September 2020
Book
Hardback
609 pages
978-1-4932-1959-9 (ISBN)
Description
Master SAP ILM, from retention management to lifecycle management for custom code. Follow step-by-step instructions and walk through all major functionality including policy creation, legal case management, data archiving, and more. Whether you're on SAP S/4HANA, SAP S/4HANA Cloud, or SAP ERP, you'll find the details you need to configure and use SAP ILM. Control and protect your data!
Highlights include:
1) Retention management
2) GDPR
3) Data security
4) Blocking data
5) Data deletion
6) Archiving data
7) Legal case management
8) Data controller rule framework
9) Custom code data lifecycle
10) SAP S/4HANA
11) SAP S/4HANA Cloud
12) SAP ERP HCM
More details
Persons
Author
Nicole Fernandes has worked as a translator for English, French, and German texts since 2005. Her fields of expertise are software/information technology and medical research/genetics. Her projects have included the translation of specialized ERP systems and industry-specific software solutions for the temporary employment sector (including documentations, user manuals, etc.). She also works as a senior editor for the online dictionary linguee.com (English/German) and contributed sample translations from a variety of fields to the translation machine deepl.com.
Content
... Foreword by the Fathers of SAP ILM ... 15
... Foreword by DSAG ... 17
... Foreword by SAP SE Chief Financial Officer ... 19
... Preface ... 21
... Target Audience ... 21
... Objective ... 22
... Structure of the Book ... 22
... Acknowledgments ... 24
1 ... Introduction to SAP Information Lifecycle Management ... 25
1.1 ... From Data Archiving to Information Lifecycle Management ... 25
1.2 ... Retention and the Law ... 32
1.3 ... Summary ... 38
2 ... Basic Functions in SAP ILM ... 39
2.1 ... Archiving Object and Data Destruction Object ... 39
2.2 ... SAP ILM Object: The King of the Retention Rules ... 40
2.3 ... Audit Area: A Reason to Define Retention Rules ... 45
2.4 ... Policy Categories ... 60
2.5 ... Policies ... 63
2.6 ... WebDAV, BC-ILM Certification, and SAP ILM Store Browser ... 86
2.7 ... Data Destruction Functions ... 113
2.8 ... Required Business Functions ... 136
2.9 ... Required HTTP Services ... 138
2.10 ... SAP ILM Roles and Transactions ... 140
2.11 ... Summary ... 141
3 ... Additional Functions in Retention Management ... 143
3.1 ... SAP ILM Notifications ... 143
3.2 ... SAP ILM Enhancements for Archive Management ... 151
3.3 ... SAP ILM Work Center ... 154
3.4 ... SAP ILM Store ... 169
3.5 ... Data Controller Rule Framework ... 182
3.6 ... Legal Case Management ... 204
3.7 ... Summary ... 217
4 ... Simplified Blocking with SAP ILM ... 219
4.1 ... How GDPR Influenced SAP ILM Innovation ... 219
4.2 ... Overview of Solutions ... 225
4.3 ... Preparatory Steps ... 228
4.4 ... Blocking in the Business-Related View ... 259
4.5 ... Summary ... 285
5 ... Blocking and Destruction with SAP ILM in SAP S/4HANA Cloud ... 287
5.1 ... SAP S/4HANA Cloud vs. SAP ERP and SAP S/4HANA ... 287
5.2 ... Required User Roles and Business Catalogs ... 289
5.3 ... Audit Areas ... 289
5.4 ... SAP ILM Objects ... 291
5.5 ... Policies ... 292
5.6 ... Object Groups and Rule Groups ... 293
5.7 ... Business Rules Management Application ... 295
5.8 ... Archiving ... 295
5.9 ... Blocking Master Data ... 308
5.10 ... Managing SAP ILM Business Rules ... 314
5.11 ... Data Destruction Functions ... 315
5.12 ... Summary ... 321
6 ... Blocking and Destruction in SAP ERP HCM ... 323
6.1 ... Fundamentals and Special Characteristics of SAP ERP HCM ... 324
6.2 ... Controlling Authorizations in a Specific Period in SAP ERP HCM ... 332
6.3 ... Data Destruction in SAP ERP HCM with SAP ILM ... 347
6.4 ... Complete Deletion of a Personnel File in SAP ERP HCM ... 408
6.5 ... Further Destruction-Relevant Data in SAP ERP HCM ... 418
6.6 ... Information Request by an Employee ... 429
6.7 ... Overview of Functions and Transactions ... 431
6.8 ... Summary ... 431
7 ... Implementing an SAP ILM GDPR Project ... 433
7.1 ... Overview ... 434
7.2 ... Stages of an SAP ILM GDPR Project ... 435
7.3 ... Complex System Landscapes in an SAP ILM GDPR Project ... 460
7.4 ... Business Processes and Data Controller ... 468
7.5 ... Summary ... 475
8 ... System Shutdown with the Retention Warehouse ... 477
8.1 ... Foundations and Definition ... 477
8.2 ... System Architecture ... 479
8.3 ... Replication of Data from the Legacy System ... 481
8.4 ... Archiving Data from the Legacy System ... 490
8.5 ... Transferring Archived Data to the SAP ILM Retention Warehouse System ... 499
8.6 ... Reporting in the SAP ILM Retention Warehouse System ... 504
8.7 ... Summary ... 518
9 ... Managing the Data Lifecycle of Custom Code with SAP ILM ... 519
9.1 ... Decision Criteria for an SAP ILM Connection ... 519
9.2 ... SAP ILM Compatibility with the Archiving Object ... 523
9.3 ... SAP ILM Compatibility with the Archive Write Program ... 525
9.4 ... Data Destruction Object: An Alternative to an Archiving Object ... 531
9.5 ... Creating an SAP ILM Object: Transaction IRM_CUST ... 542
9.6 ... Summary ... 590
... Appendices ... 591
A ... References ... 591
B ... The Authors ... 593
... Index ... 597
... Foreword by DSAG ... 17
... Foreword by SAP SE Chief Financial Officer ... 19
... Preface ... 21
... Target Audience ... 21
... Objective ... 22
... Structure of the Book ... 22
... Acknowledgments ... 24
1 ... Introduction to SAP Information Lifecycle Management ... 25
1.1 ... From Data Archiving to Information Lifecycle Management ... 25
1.2 ... Retention and the Law ... 32
1.3 ... Summary ... 38
2 ... Basic Functions in SAP ILM ... 39
2.1 ... Archiving Object and Data Destruction Object ... 39
2.2 ... SAP ILM Object: The King of the Retention Rules ... 40
2.3 ... Audit Area: A Reason to Define Retention Rules ... 45
2.4 ... Policy Categories ... 60
2.5 ... Policies ... 63
2.6 ... WebDAV, BC-ILM Certification, and SAP ILM Store Browser ... 86
2.7 ... Data Destruction Functions ... 113
2.8 ... Required Business Functions ... 136
2.9 ... Required HTTP Services ... 138
2.10 ... SAP ILM Roles and Transactions ... 140
2.11 ... Summary ... 141
3 ... Additional Functions in Retention Management ... 143
3.1 ... SAP ILM Notifications ... 143
3.2 ... SAP ILM Enhancements for Archive Management ... 151
3.3 ... SAP ILM Work Center ... 154
3.4 ... SAP ILM Store ... 169
3.5 ... Data Controller Rule Framework ... 182
3.6 ... Legal Case Management ... 204
3.7 ... Summary ... 217
4 ... Simplified Blocking with SAP ILM ... 219
4.1 ... How GDPR Influenced SAP ILM Innovation ... 219
4.2 ... Overview of Solutions ... 225
4.3 ... Preparatory Steps ... 228
4.4 ... Blocking in the Business-Related View ... 259
4.5 ... Summary ... 285
5 ... Blocking and Destruction with SAP ILM in SAP S/4HANA Cloud ... 287
5.1 ... SAP S/4HANA Cloud vs. SAP ERP and SAP S/4HANA ... 287
5.2 ... Required User Roles and Business Catalogs ... 289
5.3 ... Audit Areas ... 289
5.4 ... SAP ILM Objects ... 291
5.5 ... Policies ... 292
5.6 ... Object Groups and Rule Groups ... 293
5.7 ... Business Rules Management Application ... 295
5.8 ... Archiving ... 295
5.9 ... Blocking Master Data ... 308
5.10 ... Managing SAP ILM Business Rules ... 314
5.11 ... Data Destruction Functions ... 315
5.12 ... Summary ... 321
6 ... Blocking and Destruction in SAP ERP HCM ... 323
6.1 ... Fundamentals and Special Characteristics of SAP ERP HCM ... 324
6.2 ... Controlling Authorizations in a Specific Period in SAP ERP HCM ... 332
6.3 ... Data Destruction in SAP ERP HCM with SAP ILM ... 347
6.4 ... Complete Deletion of a Personnel File in SAP ERP HCM ... 408
6.5 ... Further Destruction-Relevant Data in SAP ERP HCM ... 418
6.6 ... Information Request by an Employee ... 429
6.7 ... Overview of Functions and Transactions ... 431
6.8 ... Summary ... 431
7 ... Implementing an SAP ILM GDPR Project ... 433
7.1 ... Overview ... 434
7.2 ... Stages of an SAP ILM GDPR Project ... 435
7.3 ... Complex System Landscapes in an SAP ILM GDPR Project ... 460
7.4 ... Business Processes and Data Controller ... 468
7.5 ... Summary ... 475
8 ... System Shutdown with the Retention Warehouse ... 477
8.1 ... Foundations and Definition ... 477
8.2 ... System Architecture ... 479
8.3 ... Replication of Data from the Legacy System ... 481
8.4 ... Archiving Data from the Legacy System ... 490
8.5 ... Transferring Archived Data to the SAP ILM Retention Warehouse System ... 499
8.6 ... Reporting in the SAP ILM Retention Warehouse System ... 504
8.7 ... Summary ... 518
9 ... Managing the Data Lifecycle of Custom Code with SAP ILM ... 519
9.1 ... Decision Criteria for an SAP ILM Connection ... 519
9.2 ... SAP ILM Compatibility with the Archiving Object ... 523
9.3 ... SAP ILM Compatibility with the Archive Write Program ... 525
9.4 ... Data Destruction Object: An Alternative to an Archiving Object ... 531
9.5 ... Creating an SAP ILM Object: Transaction IRM_CUST ... 542
9.6 ... Summary ... 590
... Appendices ... 591
A ... References ... 591
B ... The Authors ... 593
... Index ... 597