The Handbook of Archival Practice
Published on 7. March 2024
Book
Paperback/Softback
512 pages
978-1-5381-9222-1 (ISBN)
Description
To meet the demands of archivists increasingly tasked with the responsibility for hybrid collections, this indispensable guide covers contemporary archival practice for managing analog and digital materials in a single publication.
Terms describing activities central to the archival process-such as appraisal, acquisition, arrangement, description, storage, access, and preservation-are included. In addition, responsibilities traditionally considered outside the purview of the archivist but currently impacting professional activities-such as cybersecurity, digital forensics, digital curation, distributed systems (e.g., cloud computing), and distributed trust systems (e.g., blockchain)-are also covered.
The Handbook is divided into ten sections: current environment; records creation and recordkeeping systems; appraisal and acquisition; arrangement and description; storage and preservation; digital preservation; user services; community outreach and advocacy; risk management, security and privacy; and management and leadership. Some terms touch on more than one category, which made sorting a challenge. Readers are encouraged to consult both the table of contents and the index, as a topic may be addressed in more than one entry.
A total of 111 entries by 105 authors are defined and described in The Handbook. The majority (79) of the contributors were from the US, 12 from Canada, 7 from the United Kingdom, 3 from Australia, 1 each from Germany, Jamaica, New Zealand, and the Russian Federation. Because archival practice differs among practitioners in different countries, this work represents an amalgamation.
The Handbook was written primarily for archival practitioners who wish to access desired information at the point of need. However, can also serve as a valuable resource for students pursuing careers in the archival profession and information professionals engaged in related fields.
Terms describing activities central to the archival process-such as appraisal, acquisition, arrangement, description, storage, access, and preservation-are included. In addition, responsibilities traditionally considered outside the purview of the archivist but currently impacting professional activities-such as cybersecurity, digital forensics, digital curation, distributed systems (e.g., cloud computing), and distributed trust systems (e.g., blockchain)-are also covered.
The Handbook is divided into ten sections: current environment; records creation and recordkeeping systems; appraisal and acquisition; arrangement and description; storage and preservation; digital preservation; user services; community outreach and advocacy; risk management, security and privacy; and management and leadership. Some terms touch on more than one category, which made sorting a challenge. Readers are encouraged to consult both the table of contents and the index, as a topic may be addressed in more than one entry.
A total of 111 entries by 105 authors are defined and described in The Handbook. The majority (79) of the contributors were from the US, 12 from Canada, 7 from the United Kingdom, 3 from Australia, 1 each from Germany, Jamaica, New Zealand, and the Russian Federation. Because archival practice differs among practitioners in different countries, this work represents an amalgamation.
The Handbook was written primarily for archival practitioners who wish to access desired information at the point of need. However, can also serve as a valuable resource for students pursuing careers in the archival profession and information professionals engaged in related fields.
Reviews / Votes
This work edited by Franks is jam-packed with knowledge that can be utilized at any skill level, whether readers are amateur or expert archivists. It covers a multitude of topics, including disaster planning, processing collections, and digital preservation; each chapter is paired with an up-to-date list of references. The book's index, lists of figures and tables, and appendixes are immensely helpful for students or those researching in adjacent fields; librarians who might someday have to work with archival materials may also find the handbook helpful. Practical and anecdotal insight from Franks and other archivists elevates the text and distinguishes the handbook from other how-to guides in the field. One of the most valuable chapters, "The Prevailing Environment," explores social matters such as repatriation, archival activism, and the effects of the COVID-19 pandemic on the profession. Franks's account of her experience with archival activism is particularly thought-provoking, and her message is vital to the mission of archival accessibility. This comprehensive guide will be a staple for any archival student or professional. * Library Journal * Given the ease of finding information online through quick internet searches, handbooks might seem a resource of the past. Franks' collection counters this belief. Comprising 111 entries by 105 individual contributors-from different types of institutional libraries, including private, corporate, university, tribal, museum, and special libraries, who have different professional experience, including processing, management, technology, consulting, teaching, cataloging, and metadata-this handbook offers both professionals and novices a reference for questions about nearly all aspects of archival practice. Each entry references foundational and recent sources, and readers will easily find information on topics ranging from perennial issues to contemporary concerns, the latter including the COVID-19 pandemic, remote work, blockchains, and archival activism. Ten-plus appendixes provide copious information, including sample policies and forms, infographics, flowcharts, and scanning suggestions. Particularly useful is an appendix devoted to "crafting ... elevator speech." This work can be used as a source for new professionals and veterans of archives of any size or as a textbook for students taking introductory courses that require broad information rather than deep knowledge.Highly recommended. Graduate students, researchers, faculty, and professionals. * Choice Reviews * Our work as archivists is as varied and complex as the organizations within which we work. The Handbook of Archival Practice by Patricia C. Franks embraces this distinction while also serving as a refreshing reminder of what drew us into the field of archives in the first place and how our valued work continues to evolve over time. With its broad range of terms and clear definitions, The Handbook is a comprehensive, multi-disciplinary resource that can be readily used to explain archival principles and practices to a wide-range of individuals, including those in complementary professions such as business, legal and information technology. The real-life perspectives and experiences of practicing archivists following each term are truly thought-provoking as well. As a state official with diverse duties that include an active archives, records and information management training and mentoring program for public employees, The Handbook is invaluable. Highly recommend! -- Tanya Marshall, Vermont state archivist and chief records officer, State of Vermont The Handbook of Archival Practice is a valuable resource that covers a wide range of archival topics, including current and emerging trends and topics like archival activism, Blockchain, and responses to the COVID-19 pandemic. The resource lists and case studies included with many of the entries provide examples of real-world applications of these topics, which makes the volume an excellent guide for archivists at all stages of their careers. I particularly appreciate that many of the entries provide starting points and examples for building more diverse and inclusive archives. -- Harrison W. Inefuku, scholarly publishing services librarian, Iowa State University This handbook does provide the archival academic community with an amazing tool to promote the diversity and complexity of archival sciences in our departments, faculties, and universities. It also provides those working in archival institutions with a bueprint for action, discussion, and policy building. * Preservation, Digital Technology & Culture *More details
Language
English
Place of publication
United States
Publishing group
Bloomsbury Publishing Plc
Target group
Professional and scholarly
Illustrations
128 b/w photos; 49 tables; 5 textboxes
Dimensions
Height: 280 mm
Width: 216 mm
Thickness: 28 mm
Weight
1279 gr
ISBN-13
978-1-5381-9222-1 (9781538192221)
Copyright in bibliographic data and cover images is held by Nielsen Book Services Limited or by the publishers or by their respective licensors: all rights reserved.
Schweitzer Classification
Other editions
Additional editions
Patricia C. Franks
The Handbook of Archival Practice
E-Book
09/2021
1st Edition
Rowman & Littlefield Publishers
€40.99
Available for download
Person
Dr. Patricia C. Franks is professor and program coordinator for the Master of Archives and Records Administration program at the School of Information at San Jose State University. She is a certified archivist, certified records manager, and information governance professional and a member of ARMA International's Company of Fellows. She currently holds the office of vice president of the National Association of Government Archivists and Records Administrators.
Franks is coeditor along with Luciana Duranti of the Encyclopedia of Archival Science and the Encyclopedia of Archival Writers, 1515-2015 and coeditor along with Anthony Bernier of the International Directory of National Archives. She is author of Records and Information Management now in its second edition.
Franks is coeditor along with Luciana Duranti of the Encyclopedia of Archival Science and the Encyclopedia of Archival Writers, 1515-2015 and coeditor along with Anthony Bernier of the International Directory of National Archives. She is author of Records and Information Management now in its second edition.
Content
Table of Contents
Dedication
Acknowledgments
Editorial Advisory Board
Preface
Introduction
Purpose, Scope and Target Audience
The Development Process
How to Use this Handbook
List of Illustrations
List of Figures
List of Tables
The Handbook
1: The Prevailing Environment
1.1 Archival Activism
1.2 COVID-19 Pandemic, response to
1.3 Decolonialization (of archives and records)
1.4 Ethics
1.5 Human Rights
1.6 Postcustodialism
1.7 Repatriation
1.8 Standardization
2: Records Creation and Recordkeeping Systems
2.1 Appropriate Recordkeeping System
2.2 Blockchain (for Recordkeeping)
2.3 Critical Records
2.4 Disposition
2.5 Electronic Content Management (ECM)
2.6 Employee Training
2.7 Functional Classification
2.8 Records Continuum
2.9 Records Creation and Receipt
2.10 Records Lifecycle
2.11 Records Management Program Design
2.12 Records Retention
2.13 Records System
2.14 Records System Functional Requirements
3: Appraisal and Acquisition
3.1 Accessioning
3.2 Accruals (Accretions)
3.3 Appraisal
3.4 Appraisal for Web Archives
3.5 Archival Appraisal (for Selection)
3.6 Collection Development Policy
3.7 Collection Management
3.8 Donor Relations (for Acquisition)
3.9 Macro-appraisal
3.10 Monetary Appraisal
3.11 Monetary Appraisal (Canadian Context )
3.12 Pre-acquisition Fieldwork
3.13 Reappraisal and Deaccessioning
3.14 Replevin
4: Arrangement and Description
4.1 Arrangement and Description
4.2 Backlogs
4.3 Cataloging
4.4 Crowdsourcing Metadata
4.5 Declassification
4.6 Encoded Archival Description (EAD)
4.7 Encoded Archival Standards
4.8 Finding Aid
4.9 Linked Data
4.10 Processing
4.11 Taxonomy
5: Storage and Preservation
5.1 Conservation
5.2 Digitization
5.3 Disaster Recovery Plan
5.4 Environmental Monitoring Systems
5.5 Microfilming
5.6 Physical Security
5.7 Preservation
6: Digital Preservation
6.1 Active Digital Preservation
6.2 Blockchain (for Archives)
6.3 Cloud-based Digital Preservation
6.4 Digital Archive and Preservation (DAP) Framework
6.5 Digital Curation
6.6 Digital Forensics
6.7 Digital Forensics for Archives
6.8 Digital Signatures
6.9 Digital Surrogates
6.10 Electronic Archival Services (eArchival Services)
6.11 Emulation
6.12 File Format
6.13 Migration
6.14 Open Archival Information System (OAIS) Archives
6.15 Social Media Archiving
6.16 Trusted Digital Repository
6.17 Trustworthy Repositories Audit and Certification
6.18 Virtual Worlds Archiving
6.19 Website Archiving
7: User Services
7.1 Accessibility
7.2 Freedom of Information Act
7.3 Instruction in Identifying Archival Sources
7.4 Inter-Institutional Archival Loan (I-IAL)
7.5 Providing Access
7.6 Reading Room
7.7 Reference Interview
7.8 Teaching and Learning with Primary Sources
8: Outreach and Advocacy
8.1 Archival Materials (Use in Education)
8.2 Community Outreach Activities
8.3 Digital Exhibition
8.4 Event Programming
8.5 Internal Advocacy (for Collection Care)
8.6 Public Awareness
8.7 Social Media Outreach
9: Risk Management, Security and Privacy
9.1 Business Continuity Planning (BCP)
9.2 Business Impact Analysis (BIA)
9.3 Cybersecurity
9.4 Dark Archives
9.5 Electronic Discovery (eDiscovery)
9.6 Information Analysis
9.7 Information Governance
9.8 PII Tools
9.9 Privacy
9. 10 Privacy by Design
9.11 Risk Management
10: Management and Leadership
10.1 Community Archives
10.2 Copyright
10.3 Copyright: Limitations and Exceptions
10.4 Copyright: Public Domain
10.5 Corporate Archives
10.6 DEAI, Managing in the Workplace
10.7 Grant Writing
10.8 Leadership
10.9 Oral History Program, Designing and Managing
10.10 Small Archives Management
10.11 Strategic Planning
10.12 Sustainability
Appendices
Appendix 1-A: Summary of ISO Standards and Technical Reports
Appendix 3-A:Collection Development Policy Sample Forms
Appendix 3-B: Donor Collections Infographics
Appendix 3-C: Field Survey Template
Appendix 5-A.1: Image Naming Conventions
Appendix 5-A.2 Photograph Scanning Resolutions
Appendix 5-B: Resources for Disaster Planning and Recovery Assistance
Appendix 8-A:Crafting Your Elevator Speech
Appendix 9-A:Donor and Third-Party Privacy Statement
Appendix 9-B:Research Privacy Statement
Appendix 9-C:Online Privacy Statements
Appendix 10-A:Fair Use Checklist
Appendix 10-B:Potential Sources of Funding for Archival Projects
Appendix 10-C:Strategic Placement Brainstorming Worksheet
About the Editor Contributors
About the Editor
About the Contributors
Index
Dedication
Acknowledgments
Editorial Advisory Board
Preface
Introduction
Purpose, Scope and Target Audience
The Development Process
How to Use this Handbook
List of Illustrations
List of Figures
List of Tables
The Handbook
1: The Prevailing Environment
1.1 Archival Activism
1.2 COVID-19 Pandemic, response to
1.3 Decolonialization (of archives and records)
1.4 Ethics
1.5 Human Rights
1.6 Postcustodialism
1.7 Repatriation
1.8 Standardization
2: Records Creation and Recordkeeping Systems
2.1 Appropriate Recordkeeping System
2.2 Blockchain (for Recordkeeping)
2.3 Critical Records
2.4 Disposition
2.5 Electronic Content Management (ECM)
2.6 Employee Training
2.7 Functional Classification
2.8 Records Continuum
2.9 Records Creation and Receipt
2.10 Records Lifecycle
2.11 Records Management Program Design
2.12 Records Retention
2.13 Records System
2.14 Records System Functional Requirements
3: Appraisal and Acquisition
3.1 Accessioning
3.2 Accruals (Accretions)
3.3 Appraisal
3.4 Appraisal for Web Archives
3.5 Archival Appraisal (for Selection)
3.6 Collection Development Policy
3.7 Collection Management
3.8 Donor Relations (for Acquisition)
3.9 Macro-appraisal
3.10 Monetary Appraisal
3.11 Monetary Appraisal (Canadian Context )
3.12 Pre-acquisition Fieldwork
3.13 Reappraisal and Deaccessioning
3.14 Replevin
4: Arrangement and Description
4.1 Arrangement and Description
4.2 Backlogs
4.3 Cataloging
4.4 Crowdsourcing Metadata
4.5 Declassification
4.6 Encoded Archival Description (EAD)
4.7 Encoded Archival Standards
4.8 Finding Aid
4.9 Linked Data
4.10 Processing
4.11 Taxonomy
5: Storage and Preservation
5.1 Conservation
5.2 Digitization
5.3 Disaster Recovery Plan
5.4 Environmental Monitoring Systems
5.5 Microfilming
5.6 Physical Security
5.7 Preservation
6: Digital Preservation
6.1 Active Digital Preservation
6.2 Blockchain (for Archives)
6.3 Cloud-based Digital Preservation
6.4 Digital Archive and Preservation (DAP) Framework
6.5 Digital Curation
6.6 Digital Forensics
6.7 Digital Forensics for Archives
6.8 Digital Signatures
6.9 Digital Surrogates
6.10 Electronic Archival Services (eArchival Services)
6.11 Emulation
6.12 File Format
6.13 Migration
6.14 Open Archival Information System (OAIS) Archives
6.15 Social Media Archiving
6.16 Trusted Digital Repository
6.17 Trustworthy Repositories Audit and Certification
6.18 Virtual Worlds Archiving
6.19 Website Archiving
7: User Services
7.1 Accessibility
7.2 Freedom of Information Act
7.3 Instruction in Identifying Archival Sources
7.4 Inter-Institutional Archival Loan (I-IAL)
7.5 Providing Access
7.6 Reading Room
7.7 Reference Interview
7.8 Teaching and Learning with Primary Sources
8: Outreach and Advocacy
8.1 Archival Materials (Use in Education)
8.2 Community Outreach Activities
8.3 Digital Exhibition
8.4 Event Programming
8.5 Internal Advocacy (for Collection Care)
8.6 Public Awareness
8.7 Social Media Outreach
9: Risk Management, Security and Privacy
9.1 Business Continuity Planning (BCP)
9.2 Business Impact Analysis (BIA)
9.3 Cybersecurity
9.4 Dark Archives
9.5 Electronic Discovery (eDiscovery)
9.6 Information Analysis
9.7 Information Governance
9.8 PII Tools
9.9 Privacy
9. 10 Privacy by Design
9.11 Risk Management
10: Management and Leadership
10.1 Community Archives
10.2 Copyright
10.3 Copyright: Limitations and Exceptions
10.4 Copyright: Public Domain
10.5 Corporate Archives
10.6 DEAI, Managing in the Workplace
10.7 Grant Writing
10.8 Leadership
10.9 Oral History Program, Designing and Managing
10.10 Small Archives Management
10.11 Strategic Planning
10.12 Sustainability
Appendices
Appendix 1-A: Summary of ISO Standards and Technical Reports
Appendix 3-A:Collection Development Policy Sample Forms
Appendix 3-B: Donor Collections Infographics
Appendix 3-C: Field Survey Template
Appendix 5-A.1: Image Naming Conventions
Appendix 5-A.2 Photograph Scanning Resolutions
Appendix 5-B: Resources for Disaster Planning and Recovery Assistance
Appendix 8-A:Crafting Your Elevator Speech
Appendix 9-A:Donor and Third-Party Privacy Statement
Appendix 9-B:Research Privacy Statement
Appendix 9-C:Online Privacy Statements
Appendix 10-A:Fair Use Checklist
Appendix 10-B:Potential Sources of Funding for Archival Projects
Appendix 10-C:Strategic Placement Brainstorming Worksheet
About the Editor Contributors
About the Editor
About the Contributors
Index