
How to Organise Inclusive Conferences and Workshops
William E. Donald(Editor)
Edward Elgar Publishing
Published on 20. January 2026
Book
Hardback
156 pages
978-1-0353-4849-7 (ISBN)
Description
This enlightening book provides practical guidance for academics striving to make conferences and workshops more inclusive. Leading experts from across Asia, Europe, North America, and Oceania share insights from those navigating systemic barriers to participation as well as organisers committed to change.
With strong relevance to ongoing global conversations surrounding diversity, equity and inclusion, the book encourages constructive dialogue and provides innovative advice. Situated within contemporary career discourse, it is grounded in sustainable career ecosystem theory and aligned with the UN Sustainable Development Goals. Chapters cover a diverse range of inclusion-related experiences, prioritising respectful representation of individual narratives and affirming the importance of linguistic and cultural sensitivity. By offering strategies for inclusive event planning, it underscores the importance of proactive allyship, co-creation, and advocacy in dismantling systemic barriers to promote an inclusive and sustainable ecosystem for all.
How to Organise Inclusive Conferences and Workshops is a justice-oriented guide for those committed to cultivating genuinely inclusive environments, including academics and other professionals involved in planning and delivering these events. It is also an essential resource for students and scholars in education and business and management.
With strong relevance to ongoing global conversations surrounding diversity, equity and inclusion, the book encourages constructive dialogue and provides innovative advice. Situated within contemporary career discourse, it is grounded in sustainable career ecosystem theory and aligned with the UN Sustainable Development Goals. Chapters cover a diverse range of inclusion-related experiences, prioritising respectful representation of individual narratives and affirming the importance of linguistic and cultural sensitivity. By offering strategies for inclusive event planning, it underscores the importance of proactive allyship, co-creation, and advocacy in dismantling systemic barriers to promote an inclusive and sustainable ecosystem for all.
How to Organise Inclusive Conferences and Workshops is a justice-oriented guide for those committed to cultivating genuinely inclusive environments, including academics and other professionals involved in planning and delivering these events. It is also an essential resource for students and scholars in education and business and management.
Reviews / Votes
'I found How to Organise Inclusive Conferences and Workshops to be less a conventional handbook than a serious, humane argument about what professional gatherings reveal about power, access, and belonging... This is a thoughtful, candid, forceful book, and it deserves to be read by the people with the power to change how gathering works.' -- LiteraryTitan.com 'With this edited volume, Will Donald again demonstrates he is fast becoming a role model for inclusive organizing in academia and beyond. During the covid-19 pandemic, I first realized how important it is for conferences to consider their accessibility to people with disabilities, but also to those struggling to get visas or pay for the travel and accommodation. It was shocking to see how things that were possible then (like online and hybrid formats), in times of crisis, were swiftly rolled back as soon as large in-person gatherings were allowed again. This was met with disappointment and hurt among those who had finally been able to participate during covid, which was eye-opening to me. Will is a thought leader and a voice for others when it comes to the topic of organizing inclusive conferences and workshops, and seeing him speak out on this issue on the public forum has been extremely insightful and inspiring to me.' -- Nicky Dries, KU Leuven, Belgium 'How to Organise Inclusive Conferences and Workshops is a must-have roadmap for everyone working with or advocating for inclusion and sustainability, and willing to effect change. It is also a valuable tool for youth preparing to enter the workforce, seasoned professionals upskilling, as well as those wanting to know more about access, equity, and belonging for all, regardless of their background, race, culture, medical or other need. 'This book provides much-needed insights in making conferences and workshops more inclusive and truly accessible to all. This overlooked aspect of DEI offers practical advice and food for thought for those who want to walk the talk. The chapters cover several dimensions of diversity, outline the perspectives and lived experiences of various actors and show insights from different parts of the world. The topic is timely and can have a long-lasting impact on scholars and practitioners alike. If we want all voices to be heard and if we want knowledge to reflect society, then this book is the ideal starting point.' -- Sophie Hennekam, Audencia Business School, France 'This well-focused collection should be read by anyone who supports researchers and convenes academic events. It offers practical wisdom from a diversity of contexts and emphasizes how these strategies can make all colleagues feel more welcome and connected in our universities. This is not a "nice to have", it's essential.' -- Tseen Khoo, Deakin University, Australia 'A timely and practical guide that challenges us to rethink how conferences and workshops are organised. This book offers concrete strategies and lived insights for creating spaces that are not only accessible, but also genuinely inclusive, sustainable, and transformative for diverse professional communities.' -- Laxmikant Manroop, Eastern Michigan University, USAMore details
Series
Language
English
Place of publication
Cheltenham
United Kingdom
Target group
Professional and scholarly
Dimensions
Height: 216 mm
Width: 138 mm
ISBN-13
978-1-0353-4849-7 (9781035348497)
Copyright in bibliographic data and cover images is held by Nielsen Book Services Limited or by the publishers or by their respective licensors: all rights reserved.
Schweitzer Classification
Person
Edited by William E. Donald, Adjunct Professor of Sustainable Careers & Inclusive Practice, Liverpool Business School, Liverpool John Moores University; Visiting Research Fellow of Sustainable Careers & Inclusive Practice, University of Southampton Business School, University of Southampton; Founder, Donald Research & Consulting, UK
Content
Contents
Foreword xv
PART I Introduction
1 Setting the scene: how to organise inclusive conferences and
workshops 2
William E. Donald
PART II Understanding the need for inclusive conferences and workshops
2 Are disabled attendees welcome? Reflections on attending
conferences in Canada 19
Kathleen Clarke and Ann Gagne
3 Lived experiences of attending conferences: insights from the
most isolated capital city in the world 31
Elizabeth J. Cook, Justin Brown and Elle Beaumont-Bilsby
4 Pathways to participation: insights on disability inclusion at
Asian conferences 46
Maria T. Paul Vincent, Behnam Soltani and Ruth E. McAteer
PART III Guidance from conference and workshop organisers
5 Creating an accessibility package: lived experience insights
from an event manager 62
Christy Foote
6 Insights from organising conferences and workshops in North
America 75
Kay Castelle and Candy T. Y. Ho
7 Who decides, who rests, what changes: rethinking inclusion
in academic and professional events 89
Tanya McCalmon, Iwi Ugiagbe-Green and Ladi
Mohammed-Chapman
8 Sustainable professional development for sustainable careers:
insights from organising conferences and workshops in Asia 101
Serene Lin-Stephens, Marilyn E. Maze, Poh Li Lau and Junlin Chen
PART IV Conclusion
9 Moving forward together: creating an inclusive and
sustainable ecosystem 118
William E. Donald, Larisa Yarovaya and Andri Georgiadou
Index 133
Foreword xv
PART I Introduction
1 Setting the scene: how to organise inclusive conferences and
workshops 2
William E. Donald
PART II Understanding the need for inclusive conferences and workshops
2 Are disabled attendees welcome? Reflections on attending
conferences in Canada 19
Kathleen Clarke and Ann Gagne
3 Lived experiences of attending conferences: insights from the
most isolated capital city in the world 31
Elizabeth J. Cook, Justin Brown and Elle Beaumont-Bilsby
4 Pathways to participation: insights on disability inclusion at
Asian conferences 46
Maria T. Paul Vincent, Behnam Soltani and Ruth E. McAteer
PART III Guidance from conference and workshop organisers
5 Creating an accessibility package: lived experience insights
from an event manager 62
Christy Foote
6 Insights from organising conferences and workshops in North
America 75
Kay Castelle and Candy T. Y. Ho
7 Who decides, who rests, what changes: rethinking inclusion
in academic and professional events 89
Tanya McCalmon, Iwi Ugiagbe-Green and Ladi
Mohammed-Chapman
8 Sustainable professional development for sustainable careers:
insights from organising conferences and workshops in Asia 101
Serene Lin-Stephens, Marilyn E. Maze, Poh Li Lau and Junlin Chen
PART IV Conclusion
9 Moving forward together: creating an inclusive and
sustainable ecosystem 118
William E. Donald, Larisa Yarovaya and Andri Georgiadou
Index 133